Here is what to ask a document shredding company before you hire them.
Are you thinking about hiring a document shredding company in the near future? Document shredding is a vital part of document management. It helps to keep sensitive information from ever being seen by unauthorized personnel. As such, you want to be sure that you’re working with a dependable company, but how can you tell that you’re working with the right one? Here is what to ask a document shredding company before you hire them.
Are There Hidden Charges or Fees?
It’s important to have transparency between yourself and your document shredding company. Sometimes, companies will have hidden costs embedded within their services. These hidden costs can include fuel surcharges, recycling fees, and trip expenses. Make sure that the document shredding company you hire is crystal clear about costs so that you aren’t caught by surprise once they’re done working with you.
Do You Provide Onsite or Offsite Document Shredding?
You’ll want to know exactly where your files are getting shredded. As such, it’s good to ask your shredding company whether they offer onsite or offsite shredding services, or perhaps even both. In the case of shredding companies that offer both options, they should also be prepared to go over the benefits and drawbacks of each option with you.
What Kinds of Shredders are Used?
The types of shredders that are used can significantly affect how long the document shredding process takes. You want to work with a document shredding company that uses high-quality industrial shredders. This way, more files can be shredded at a time, and they’re shredded more effectively.
Will I Get a Certificate of Destruction?
A certificate of destruction effectively serves as legal proof that your files have been destroyed. This way, after document shredding has been done, you’ll have physical confirmation that everything went according to plan. This helps clients feel more at ease after working with a document shredding company.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.