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Saving Money with a New Document Management System

Save money over time with document imaging

Ask yourself: • What is the annual cost of printer supplies, maintenance, paper, and labor to print your reports?

The idea of the paperless office has gotten a lot of pressing the past few years, but some businesses are still resisting. It seems like such a huge investment of both time and money, and so the task seems monumental in size. But there are some monumental hidden costs to using paper that you may not be seeing. Here are a few of the costs that mount up due to paper use:

Storage

According to an article by Que Publishing, 50-75% of office space is dedicated to filing and document storage, and 45% of the documents stored contain duplicate information, and 80% are never accessed after it is filed. That’s 50-75% of an office which could be put to use as space for training employees, better office organization, or even something fun, like an employee lunch lounge.

Office Supplies

ConsumerReports.org will tell you that the cheapest ink an office can purchase is about $13 per ounce, and that paper can cost between 10 cents to a $2.45 a sheet, depending on the quality and purpose of the paper. An average filing cabinet can hold up to 10,000 sheets of paper – all of those little expenses add up very quickly.

Labor

The average staff member in a non-digital environment will spend 15 hours per month printing documents. That’s two whole days’ worth of work, dedicated solely to copying papers! And according to some surveys, executives can spend up to 150 hours per year looking for misplaced documents.

If you’re still not convinced…

Take a moment and ask yourself the following questions – they’ll help you realize that document management can provide the answer to many of your needs.

  • How many hours does your organization currently spend filing documents?
  • How much time is required to locate documents?
  • What is the annual cost of printer supplies, maintenance, paper, and labor to print your reports?
  • What is the annual cost of printer supplies, maintenance, paper, and labor to make duplicate copies of your documents for your current processes?
  • How much square footage is used to store infrequently accessed paper?
  • What is the labor cost of locating missing documents?

Ready to go digital with your documents? We’re here to help!

No matter what kind of business you have, you want to spend your time working for your clients, not searching for paperwork. We can help with that. Our products can get you on the right track. If you want to learn more about Book 2 Net or ST Imaging and how we can help you to transition to digital age, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! You can also follow us on FacebookTwitterLinkedInGoogle+, and YouTube as well! We are one of the leaders in our field and we would love to show you why.

This entry was posted on Friday, September 18th, 2015 at 4:44 pm. Both comments and pings are currently closed.