Making the switch from a paper-based document system to a digital one can seem like an insurmountable task. But once you have Micro Records scan all of your documents for you, you may be wondering what you should do with those documents. Should you keep the paper copies “just in case,” store them off-site, or shred them for safety? Let’s take a look at your options now that you have gone digital with a document scanning service.
Once your documents have been scanned into a document management system, you will have some decisions to make. One popular option for your old documents is to shred them. Shredding your documents means they are no longer vulnerable and you are no longer at risk of leaking confidential information. Shredding documents following your scanning service is a common choice among business owners because it frees up physical space and money that would be spent storing them.
When choosing to store your documents, you may have another decision to make. Where will you store them? You can choose to store your documents at Micro Records’ clean, climate controlled facility or you can choose to store them in-house. Both of these options will depend on how often these documents need to be physically accessed and how much space you have available in your office.
Store and Shred
For the people who cannot make up their minds, you can do both of these options. You can choose to shred things you won’t need any more like old invoices and things you won’t need physical copies of while still choosing to keep things like employee and member records. This will allow you to keep some information safe while getting rid of the clutter.
Options for Your Documents with Micro Records!
No matter what kind of business you have, you want to spend your time working for your clients, not searching for paperwork. Micro Records can help you with that. Our products can get you on the right track. If you want to learn more about how we can help you to smoothly transition to the digital age, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visiting MicroRecord.com!