Just a few years ago, everything was done on paper. Offices had to store every single document in folders and crammed filing cabinets that took up a majority of the room. Today, almost everything is done digitally, and many businesses are making a conscious decision to reduce their paper usage and go completely digital. Going paperless will not only allow you to get rid of bulky filing cabinets and reduce your nonrenewable resources, but you will also see many financial benefits.
Understand What It Takes To Go Paperless
Before your office switches to digital records instead of paper, you should know everything that the transition entails. You should be aware of any legal obligations that require you to keep paper records, as this is a primary concern and could hinder your ability to go completely paperless. If you are under no legal obligations, then you should move on and discuss it with your employees, as the decision to go paperless must be accepted by all workers in the office. It’s important to highlight the many benefits of going paperless, including the positive environmental impact, additional space as you eliminate cabinets and record rooms, and the large decrease in time spent looking for paper documents compared to digital.
As some employees may be hesitant to make the change to digital documents, it may be beneficial to make a gradual transition towards becoming a paperless office. A good way to start is with initiatives such as tracking the amount of paper your office uses, to make sure everyone is aware of the numbers. Also, you can discourage paper use by getting rid of a few printers at a time in the office, thus making it more of a hassle to print. This will make employees think twice about printing and will have to question if it’s something that actually needs to be printed.
Invest in Document Imaging
The right document imaging service allows you to make the switch with less stress and fewer hiccups. The service can scan all of your records, as well as set up databases and provide training for your staff. Since transitioning to fully paperless can be a long process, this enables you to minimize any effects on your workers’ productivity.
Going Paperless with Micro Records!
No matter what kind of business you have, you want to spend your time working for your clients, not searching for paperwork. Micro Records can help you with that. Our products can get you on the right track. If you want to learn more about how we can help you to smoothly transition to the digital age, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visiting MicroRecord.com! You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well for information, updates, and tips on keeping your business digitally up to date.