As technology evolves and makes it easier for workers to access their documents on various devices, there’s a higher chance for hackers to steal sensitive material. Hackers and viruses can be detrimental to a business, and it’s crucial for companies to ensure their files are safe and secure. Continue reading to learn how to keep sensitive work documents safe from hackers.
Back Up Data
One important way you can keep data safe is by backing up essential files to a separate location from your computer. Saving files to the cloud isn’t the best idea, as others may be able to access your documents easily. However, if you can store files in a cloud that is secure and password protected, your data will be much safer. Also, consider saving files to a USB- but be sure to keep the USB in a protected location at all times. If you lose the USB in a public place, anyone can have access to the files you are trying to keep private.
One easy way that hackers get into accounts is by figuring out easy passwords and usernames. It’s crucial to have a secure password on your work computer and email to prevent a cyber attack that could ruin your company. Choose an original password that is hard to guess, but easy for you to remember, and use two-factor authentication whenever possible.
One of the most common hacking attacks is called phishing, when someone sends a text or email with a disguised link. The link is often a virus, or leads people to share personal information, such as their credit card number. Train employees to be aware of phishing attacks on how to know when an email is a security threat.
Every work computer should have antivirus software to protect the organization from malware, as well as avoiding downloading any insecure apps. Also, keeping your software up to date is crucial for ensuring your device is protected with the most updated security and aware of any security threats.
About Micro Records
Due to our companies outstanding 2017 sales, Digitech Systems has selected Micro Records Company as A 2018 Gold Star Partner! Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.