As technology advances, your business should follow suit and utilize all of the most cost-effective and beneficial practices. Micro Records is here with some more information about how to use E-forms to your workflow advantage and reap all of the benefits.
What Are E-Forms and What Do They Do?
Electronic forms, or e-forms, make it possible for you to create and store a library of on-demand forms to automate the creation, distribution, and filing of transactional forms. E-form templates can be configured as Word, HTML or XML documents. Once the e-forms are created, they are routed down a workflow for completion or printing purposes. When printed, these forms include a document ID barcode generated by the system and placed on the form. When the system reads the barcode, it allows completed forms to be tracked and auto-scanned. Talk about convenience!
What Is Workflow and How is it Relevant?
The term workflow best references the automation, distribution and accounting of business tasks, processes and procedures. Most applications require multiple necessary decision points and the ability to share documents to several users in order to complete the process. Trying to accomplish this through a manual paper-based system is not cost-effective and can result in errors and lack of accountability. Managing and distributing your workflow tasks electronically is your solution. These documents can enter a workflow when: the document is scanned, the application documents are imported, through manual assignment, or based on the creation of an e-form. These tasks can be distributed to qualified workers throughout different areas, outsourced, or assigned to different people based on their current workload. Other benefits of Workflow are as follows:
- Allow companies to define, study, and document their business processes
- Automatically distribute work or tasks to specific users or groups for effective action and decision making
- Save money by reducing time and costs associated with manual labor and inactivity
- Complete reporting and process audit trail
- Promote responsibility and accountability for your business and keep your clients satisfied
Ready to Go Digital With Your Documents? Contact Micro Records Today
No matter what kind of business you have, you want to spend your time working for your clients, not searching for paperwork. Micro Records can help you with that. Our products can get you on the right track. If you want to learn more about how we can help you to smoothly transition to the digital age, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visiting MicroRecord.com!