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A Guide to Solid Record Keeping and Document Management Within the Classroom

A Guide to Solid Record Keeping and Document Management Within the Classroom

If you are a teacher or school staff member, you know how important it is to keep student records organized.

If you are a teacher or school staff member, you know how important it is to keep student records organized. There are a range of different things in the classroom that need consideration, like tracking attendance, creating daily lesson plans, and, most importantly – developing an efficient system for managing class records and documents themselves. Read on to learn more about why adequate record keeping is so essential for teachers, how an organized document management system could help you, and several other tips on how to improve your own document management practices.

Keep Everything Organized

A cornerstone of a smooth-running and organized classroom is document management. Types of records to make sure you are keeping track of include:

– Grades

– Notes

– Time and reasons for sending students to different offices (behavior, health, etc.)

– Attendance

One easy way to simplify your record keeping is by using a document management system or software to track and manage all of your classroom files. For example, with a digitized classroom record keeper, you’re able to search for and organize your files based on their date, name, student, and other similar filters. This allows for a quicker track down process.

Keep Track of Your Lesson Plans

Keeping track of your lesson plans can also help to simplify and improve your future classroom planning process. With a list down on some paper, or stored in management software, a lesson plan calendar can be made to map out how you wish to spend time in the classroom over the school year. On top of helping organize and manage your plans for the entire year, a record of your school plans can be used for reference in years following. If you were to reuse them in the future, you will have the chance to fine-tune your lesson plans or even use them as a resource for making new plans. Proper document management makes this process much more manageable.

Document Your Class Policies

In case of a dispute or any other issue over class standards, it is essential to give a disclosure statement outlining your class policies and keep a copy for your very own records. Some policies to cover within a class disclosure statement include:

– Attendance

– Makeup work

– Class rules

– Extra credit and grading scales

Keep all of these tips in mind, and your record-keeping and document management within the classroom will be much more organized.

Have Questions? Micro Records is Here to Help

If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on FacebookTwitterLinkedIn, and YouTube.

This entry was posted on Thursday, May 14th, 2020 at 3:00 pm. Both comments and pings are currently closed.