Schools require a lot of paper, simply to start as a student somewhere. Whenever a child transfers from one public school to another, parents are required to provide paperwork on medical records, school records, living situations, and more. All of that paperwork needs to go somewhere and it has to be easily accessible for the welfare of the child; most of the time, though, these documents are simply paper documents that can easily be destroyed through fires or other catastrophes. Losing these papers could mean a lot of extra work for public school administration as well as parents, who will have to find a way to recollect all of that information. Enterprise content management systems can help schools keep track of all of this information in a streamlined, organized manner. There are more advantages to incorporating ECM into your public school system than just organization, though.
- Security – Much of the information that is gathered from students upon entry into a school system (and throughout their schooling) is classified or sensitive information that not just anyone should be able to get ahold of. The only people that should have access to these records are people that specifically need it. All of the information through Digitech System’s ECM system is encrypted and can be programmed to require a password. The security of your classified documents will be unparalleled.
- Safety – Accidents happen. This is a well-known fact. Tornadoes can tear down buildings, fires unexpected flare up, and hard drives crash. With Digitech System’s ECM system, your work is accessible from anywhere and is also backed up regularly. This means that no matter what happens, your documents are safe from accidental destruction.
- Accessibility – For those who do have access to the documents, they’ll be able to access them from anywhere. Sometimes administration workers need to be able to work remotely, from home, or across a network. An ECM system allows Maryland public school employees to access documents from anywhere with an internet connection. This is especially convenient when students are switching schools, but not counties. If an ECM system is used county-wide, it becomes incredibly easy for documents to be shared between schools and throughout administration.
Keeping track of students’ public school documents is of vital importance and should not be overlooked. ECM systems allow you to easily track information and make sure that it’s properly organized. Micro Records Inc. can help you figure out how to integrate an ECM system into the public school system.
Want to learn more about ECM from Digitech Systems? If so, contact Micro Records Company, Inc. Digitech Systems offers its comprehensive ECM product suite exclusively through its Value-Added Resellers, like Micro Records, a leading document imagingcompany that provides value pricing and quality document conversion deliverables.