Today, we’ll be going over document shredding errors people might make.
Protecting people’s information will always be what businesses want to do. An important part of protecting this information involves disposing of unneeded files appropriately. This is when document shredding needs to get done. When getting files shredded, it’s important to follow the right shredding procedures. Otherwise, sensitive information can fall into the wrong hands. That’s why, today, we’ll be going over document shredding errors people might make so that you know what to avoid doing around your own business.
Holding Onto Files Longer Than Needed
Before document shredding even begins, a mistake your business could make is to hold onto files longer than needed. The longer a file exists around your business, the greater the risk of a data breach taking place, not to mention that your company might not be compliant with information protection regulations.
Along with these safety concerns, there are also organization problems that can occur when documents are kept for too long. Mainly, the problem that arises is that files can pile up around your business and can become increasingly difficult to manage.
Throwing Unneeded Files Into the Trash Instead of Shredding Them
If there are certain documents that you don’t need anymore, there’s nothing wrong with getting rid of them, but they must be disposed of properly. Simply putting them in the trash makes it easy for someone to retrieve the documents, which gives them access to all of the sensitive information that you should have destroyed. You need to get document shredding done to ensure that unauthorized personnel are not able to recover the information that you destroy.
Depending on Office Shredders for Document Shredding
If you try to get document shredding done with a standard office shredder, this is a mistake. Office shredders don’t shred documents very thoroughly. This means that the information on your shredded files might still be retrievable. You need to have document shredding done professionally in order to ensure that your company’s information is thoroughly destroyed
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.