You might be surprised to learn that the scanning and digitizing of documents are very different processes. While both convert paper to a digital document, the end results are entirely different and are used in different ways. Depending on your needs, you may want to choose one over the other. Both allow for secure, non-physical copies to be saved which can ensure that your documents and records are preserved in case of accidents. Both also allow for better workplace efficiency and space use as documents will be easier to track down, and there will not be space needed for bulky paper copies and file systems. Continue reading to learn more about the benefits of document scanning and document digitizing.
Also known as document imaging, the process of document scanning involves the scanning of documents so that they become digital images. The result is that you have a digital version, but it is only a picture that can’t be interacted with. The benefits of document scanning include the fact that it’s highly cost-effective and fast. It’s a perfect way to remove paper storage space and make documents available from remote locations. It’s also more secure than traditional paper documents. Scanning has its limits, but for many, it’s a great option.
Like scanning, digitization involves transferring a paper document into a digital copy, but in this case, it uses additional technology to make that document interactive. This can mean that you are able to search and manipulate the document post-scan. While digitizing can be more costly than scanning, it offers a wide range of benefits, including making processing of paperwork more efficient. With a digitizing system, you have the ability to create redactions to protect any sensitive information which can help improve security. Additionally, digitizing systems can be used to help keep track of a variety of factors which can be critical tools when dealing with record retention and compliance policies.
Go Paperless With Micro Records
Due to our companies outstanding 2017 sales, Digitech Systems has selected Micro Records Company as A 2018 Gold Star Partner! Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.