With the workplace dispersing across a wider network, and the increasing need for remote access to physical documents, companies of all sizes and varieties are relying more and more on document scanning to keep their businesses running smoothly. Document scanning is a valuable method of document organization for companies that use a lot of telecommuters, employees working abroad, or multiple locations. Using document scanning, you can access documents from multiple locations and keep large stores of documents on an easily accessible network. Here are just 3 ways your small business can benefit from document scanning.
Not only does document scanning clean out the clutter in your document stores, but it also makes your document storage more secure overall. After all, storing documents on a secure server or site makes them much easier to keep track of than physical copies in filing cabinets, which can go missing completely unnoticed. It is much easier to ensure restricted access to confidential documents and files. Plus, your documents will be safe from disaster after document scanning. In case of fire or another destructive disaster, your documents will be safely hosted as scanned files.
Improve Customer Service
Customer service becomes much easier for your business with all the necessary documentation available at your employees’ fingertips. The accessibility and ease of searching will allow your employees to take on more tasks and make fewer mistakes. After all, a common customer service mistake is the use of a wrong file or not having access to enough information. Document scanning helps prevent these issues, no matter the size of the company. Even if your business is growing quickly, your services can grow with you using document scanning.
Save Time and Money
Handling documents gets to be cumbersome for your company, no matter the size of the business operation. Keeping physical copies of all your records and documents takes up valuable time and space. This results in a less efficient use of your workspaces, and searching through cabinet after cabinet for the right documents can waste valuable time. Copies themselves can cost money, especially since you will likely need duplicates in case of damage or mistakes. Minimizing the copies you need to make, the storage space you will need, and the time spent dealing with cumbersome physical files can ultimately mean big savings for you and your business.
Go Paperless With Micro Records
Due to our companies outstanding 2017 sales, Digitech Systems has selected Micro Records Company as A 2018 Gold Star Partner! Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.