Whether you are starting a new business or want to streamline the documentation process for your existing one, there is no better resource than an online document management system. These systems are extremely efficient and can provide your employees with benefits a dusty file cabinet cannot. Let’s take a look at some reasons why your office needs an online document management system.
Easy and Fast Online Collaboration
With an online document management system, you are able to easily share a document with your coworkers on an online workspace. Not only does this save time searching for a document, but it will also help you save resources so your employees aren’t making copies of the same document. Your employees will also be able to edit and share the data digitally, increasing workflow and collaboration.
Increased Productivity and Efficiency
Along with increased collaboration, your employees will also increase their productivity and efficiency as they share documents and avoid spending time searching for documents in a mountain of paper. Your employees can easily search through a database for the information they need, freeing up time for more important tasks.
File Storage and Security
Many online document management systems give you several layers of security to keep your company’s personal information secure. Not only will sensitive information remain in the company, an online document management system will also protect your information in case your system is breached, your server crashes, or if the power shuts off. These backup measures will protect your business against internal and external threats.
One of the biggest costs for most businesses is the operating costs. These expenses range from paper to printer ink. But with an online document management system, your company will save money on these expensive resources. Your company will also save money on wasted time. If an employee spends one hour a day filing and searching for documents and they work approximately 250 hours per year and makes $20 per hour, your company has wasted nearly $5,000 per year on filing paper. But with an online document management system, your employees will work harder at more meaningful tasks.
These are just some of the ways an online document management system can benefit your business. For more information on starting a document management system, call Micro Records today!
Online Document Management Systems by Micro Records!
No matter what kind of business you have, you want to spend your time working for your clients, not searching for paperwork. Micro Records can help you with that. Our products can get you on the right track. If you want to learn more about how we can help you to smoothly transition to the digital age, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visiting MicroRecord.com!