When selecting document scanning software, here is what you’ll need your software to do.
Many companies still stick to paper document management systems as their means of organizing their files. While these systems have worked in the past, it’s becoming more effective to switch over to a digital management system. This means investing in the right document scanning software so that you can convert your paper files into digital ones. When selecting document scanning software, here is what you’ll need your software to do.
Machine-Legible Format Conversion
In order for text files to be readable, and for data to be accurately taken from them, your document scanning software has to render your files via a machine-legible format. When it comes to office use, this will usually result in searchable PDFs (portable document format).
Image Editing
Scanned image documents will often have errors in them when compared to the original images. Sometimes, you’ll see stains, creases, and smudges, among other imperfections. You should want your document scanning software to come with image editing capabilities that ensure that your images come out as legible and high-quality as possible.
Combining Multiple Scans into Individual Documents
Files that need scanning will come in a variety of formats. Some files will be single pages, while other files come in the form of multiple papers. You want your document scanning software to be capable of merging large numbers of documents into smaller and more convenient files. By merging files together, you reduce a lot of unnecessary clutter, and you’ll be able to locate documents more quickly in the future, since there will be fewer documents around your business to organize.
Having a Multitude of Export Formats
Depending on what kind of document scanning software you end up using, as well as the kind of business you’re running, it might be necessary to store scanned files in many different formats. It can be tedious if you have to manually carry out all of these conversions. That’s why it’s helpful to have document scanning software that can automate the conversion process for you. Make sure the scanning software you choose provides a multitude of export formats from which to choose.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.