Paper is literally everywhere. We use it so often we sometimes forget how harmful it truly is to the environment. Not only is paper toxic to the environment, it makes simple tasks time-consuming, frustrates customers, and can often be an inefficient way to do business.
That’s where paperless processes come in. However, many companies find themselves struggling to make the initial steps to make their entire company paperless. Below are just a few tips to get your company going paperless swiftly.
Document Where Paper Enters Your Business
By identifying a process and tracking the paper usage, you are able to determine how often paper is being used in your company. This may be a tedious process at first, but once you can create a report and see the actual amount of paper being used, it will be easier for you to know what usage is important and what paper usage can be minimized or eliminated altogether.
Making Printing Less Convenient
By reducing the number of printers in the office, less paper will be used. Another option may be to consolidate all the printing to one massive printer, capable of high levels of print jobs and place it in a central location so everyone in the office has access to use it. By removing printers from employees’ desks, printing frivolously will become a thing of the past, improving the work effectiveness of your business as well as lowering the cost spent on paper and ink.
By requesting paperless statements for invoices from your banks and various service providers, you are reducing paper use in the office. Paying bills online is an even more efficient way to start to make the switch towards a paperless office. By reducing paper checks and envelopes you are saving money and helping the environment at the same time.
Digitizing Paper Notes
Making documents easier to share electronically almost immediately makes using a photocopier obsolete. However, digitizing paper is not just about reducing waste. Oftentimes digitized notes offer the simplicity and convenience of being portable and searchable. Being able to easily share documents with multiple people at once without using a printer saves a lot of time and money.
Take the First Step Towards Paperless With Micro Records Company
To be successful in reducing paper in the office, companies need to make a continuous effort to make it easier for employees to go paperless.Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely, or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.