So you have decided to go with a document scanning service for better management of your files and documents. So now what? You have many different options when it comes to picking which storage service is the best for you—knowing which one to choose can be challenging. There are around three different options for storing your documents, digitized or physical. Read on to learn about the biggest differences between all document storage services.
As the name implies, off-site document storage allows you to store boxes of files in a safe, secure, and climate-controlled facility, in turn saving you plenty of space and ensuring your sensitive information is secure. Besides the added benefit of space you save, off sit storage can also simplify overall record management, as facilities can handle shredding documents as well.
Document Management System Storage
Document management systems have sophisticated capabilities that allow you to convert records into the right digital format. They can index them based on custom specifications, use keyword search functionalities to find particular files, set access controls, and even search and edit digital files easily and quickly. The advantages of a DMS include customizable digital storage solutions that allow version control, security, and other digital document access – as a result providing users a quick and secure way to access files stored within the framework. Many smaller businesses are opting for cloud storage as an excellent alternative for storing their documents. There is limited to almost no internal IT involvement needed for cloud storage, and also allows you to store massive amounts of information remotely. This is also an excellent document storage option.
Microfilm is also used to store tiny micro-reproductions of any document images on a film roll. Because their size is roughly around 1/25 of the original size, microfilm is typically a backup storage choice. Storage capacities range from 2,400 standard documents to about 600 engineering drawings, and a microfilm roll can have a shelf life of about 100 plus years. This makes them an efficient and long-lasting way to manage your microfilm backups.
All of these document storage options are great ways to manage your files. You have to narrow down your choices depending on the type of document or file that you scanned. For any document management or scanning services, contact Micro Records today!
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.