It is absolutely possible for your business to go paperless. Before, hardware didn’t have the ability to turn all of your documents into delicious data, enter the paperless revolution. These days, office paper usage is dropping at a rapid rate leading to desire for a good way to control your documents using a documents scanning management system. But what exactly are the important features that almost every business needs?
Look familiar? Try a document management system instead.
Capture
Are you dealing with massive piles of paper? Do you have enormous amounts of data or electronic documents? No matter what sort of situation you find your business in, it’s imperative that equipment integration and the ability to exchange information with other applications is an option. By allowing your scanners and printers to integrate, your business effectively will capture all data and documents that are directly in the system.
Audit History & Version Control
Only the very successful document management systems have the ability to track any and all changes that happen in the system. This way you always know what information is being accessed and by whom. Additionally, a great document management system will provide version control, giving you access to the very latest and greatest systems, keeping your business constantly up to date and on the forefront of new technology.
Workflow
By using document scanning management systems, paper becomes the lowest common denominator when needing to transfer vital information either to a fellow employee or to someone outside the office. By assigning specific tasks to various users or groups, you have the capability to automate tasks in good document management systems.
Reports
Your business requires a document management system that can provide excellent searching and reporting skills. A great document management system will allow you to easily search for any data or documents that are stored. Truly, a document management system is only as good as the ability to locate information needed.
Document Management Systems from Micro Records
Micro Records can help your business upgrade your meetings and technology with the latest in paperless technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely, or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless document management, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.