If your company hasn’t considered a document management software yet, then you should run the numbers. Even if you factor in the amount of money you will spend with initial fees and the perpetual licensing fees, your employees will save you both time and money as they go about their jobs. Let’s take a look at how business document management software can save you money.
Cost of Printing
One of the biggest costs many businesses incur is supplies. How much money does your company spend monthly on ink, toner, paper, and file folders? Businesses that print 10,000 documents will save an average of $2,740 by switching to digital documents, according to Adobe’s Resource Saver Calculator. If you are spending any money, it is too much. With document management software, you will be able to easily scan your documents into the system and save money on printing, copying and storing them.
Save Time and Money for Clients
When choosing a document management software, it is important to choose one with features you are interested in. One of the best features to look for is the ability to share information with people you choose to. Some document softwares even allow you to send information to people via email so you can share the information with your clients. Within minutes of sending the documents your client will be able to see the information and make the necessary changes right over the phone or through a stream of emails. Save time and money by skipping the post office and send an email instead.
Stop the Paper Chain and Choose Group Editing
Every time someone changes something on a paper document, it means another wasted hour of editing and more resources lost. But with the right document management software, you can enable group editing so all of the efforts go to change the same documents without sending them back and forth.
Document management softwares are made to save you time, money, and hassle. For more information on starting your own document management software, call Micro Records today!
Document Management Software with Micro Records!
No matter what kind of business you have, you want to spend your time working for your clients, not searching for paperwork. Micro Records can help you with that. Our products can get you on the right track. If you want to learn more about how we can help you to smoothly transition to the digital age, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visiting MicroRecord.com!