Most of us immediately know what some of the major benefits of going paperless are but it’s also an easy task to put off. Sure, there may be some use in managing your documents once you digitize them all and you may be aware of all of the environmental benefits on top of that. That said, the financial aspect isn’t something that everyone considers. By going paperless, you may not only be able to make your day-to-day life easier, but save a pretty penny on top of it all.
Ask any administrative assistant or office intern what bogs them down on a regular basis and the answer is most likely paperwork. Dealing with stacks of paperwork isn’t just annoying though, it’s actually dragging down your productivity and resulting in your spending more on your overhead. Once you stop employees from having to chase down physical copies of documents, they’re better able to focus on their jobs and make more use of their time.
Cut Down Your Operating Budget
Once you’ve invested in document scanning services, you’re not going to have to look for paperwork any longer. Think about it this way: on average, you may be spending up to five minutes trying to find an old document in your filing cabinets. However, once scanned and paired with an adequate document management system, you should be able to cut that down to 10 seconds or less. All you need to do is use keywords and a searchable system to find what you’re looking for.
Improve Customer Service
If you work with customers on a regular basis, you know how critical it is that you offer a seamless, painless experience. The last thing you want is for a line to build up all because you can’t find documents quick enough. Ultimately, not being able to give your customers adequate service results in you losing out on money and can impact your overall image in the eyes of the public. By going paperless, you can work your way through a line quickly and make sure everyone’s needs are met.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.