Now more than ever, document management professionals have to keep track of large format drawings inside of their electronic content management system (ECM) workflow. They can be either legacy or active documents that are used alongside smaller documents. How are large documents handled as easily as smaller ones? Large format scanning plays a heavy role in how easy it is to manage documents. Here’s how large format scanning can be helpful for your ECM plan.
It’s the Perfect Fit
Wide-format scanners have a lot of variance. They offer many features, such as being able to interface with a content management system you have. The scanner you use will depend on your environment, as some scanners are better for certain environments than others. Other large format scanning devices are better for service bureaus because you can adapt them to many types of volumes and drawings.
Indexing Large Documents
Determining the way you want to retrieve your digital assets is of great importance when managing large-format drawings. Sometimes, it will be best for you to manage your drawings by using an electronic file folder structure that is similar to hanging folders.
Other times, however, you may want to do something more complex, using a complicated indexing scheme alongside enterprise documents that can help you define your drawings.
Large format scanning is a huge time saver when you go digital. With large format scanning, documents can be digitized, allowing them to be accessed more efficiently. You can also enable team-sharing so that others can see your documents. When employees can access documents more efficiently, it improves their overall productivity.
Usually, when storing hard copies of documents, professionals have to store them off-site because they take up too much space in the office. Renting out the extra storage space starts to weigh heavily on your funds over time.
Storing everything digitally alleviates you of any need to rent out extra storage space. Digital documents take up practically no space at all and are also easier to access, making them more efficient overall than their hard copy counterparts.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.