Document scanning is a great way to maximize efficiency at businesses of every size, especially small businesses. How can document scanning change the way you get things done at your small business?
Document Scanning 101
Document scanning is the process of gathering paper documents, scanning them into digital files, and organizing them in a way that’s easy to access and flexible to use. Paper documents take up a great deal of space and are generally an inefficient way of getting things done. By converting paper files into searchable and securable documents, your small business will be more efficient than ever before.
Cut Down Paper Costs
Every business has one huge wasteful expense in their budget—paper. By eliminating paper costs at your small business, you can save hundreds or thousands of dollars every year. You also won’t need to worry about how to get papers from place to place, so you can eliminate mailing, copying, shipping, printing, and storage costs from your budget as well. Employees may need to adjust to receiving documents by email or file transfer instead of paper copies dropped on their desk, but once they are familiar with your document organization system, their productivity will increase.
Save Valuable Space
Small businesses aren’t just called small businesses because of their budgets! They are all notorious for having tiny office spaces. If you could eliminate the file cabinets and boxes currently devoted to holding important papers, how much more space would your small business have? Every square foot counts, so using document scanning can greatly enhance the space that you’re working with.
Make Files Easier to Access
Accessing files quickly and easily is critical, regardless of business size. Digital files are much easier to search through, access, and utilize than traditional paper files. Many small businesses are surprised how much faster basic processes like invoicing can be when they switch over to digital ways of doing things.
Document Scanning for Your Office from Micro Records
Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.