Digital transformation is the process by which an organization transfers its documents and workflow into a digital platform. This is a process that does not happen overnight. However, it is an investment that quickly proves itself worthwhile over time. A large amount of digital transformation is defined as “going paperless.” The concept of an entirely paperless office has exited since computers became the norm of the modern workplace. Despite the prevalence of electronic documents, many organizations still rely on paper files and documents. In this piece, you will learn about how going paperless can be beneficial for your office in the long term.
Saves Valuable Time
The time spent filing, organizing, and searching for paper files and documents is time that could’ve been spent on more productive jobs. Digitized documents are stored in a central server or a well-organized digital filing space. By using digital document management solutions or software, you will get to harness the same powerful search abilities that you’re accustomed to on Google. This will allow your employees to search for a specific file instantly, saving your company plenty of time and resources. Going paperless can save your company so much time in the long-term.
Saves Plenty of Space
Paper takes up plenty of space – as do any filing cabinets and space to store those filing cabinets. Bookshelves are bulky as well. Paper keeps piling up, usually accumulating more quickly than it can be sorted through and organized. This is true for industries that have a long retention period for paperwork, like the finance industry. Going paperless allows you to store all documents either on a server on in the cloud. Digital file folders in a repository require a lot less space than a physical records archive.
Saves You Money
Going paperless and digital improves process efficiency, which saves you money. Paperless offices process a much larger load of paperwork compared to traditional offices in the same amount of time. Also, digitization can reduce the amount of money spent on printers, ink, paper, postage stamps, office, and employee time to manage any documents. The savings you will receive on employee time become very valuable regarding regulatory audits and repetitive, high-volume tasks, such as expense reimbursements.
Saves the Environment
Going paperless reduces the amount of paper that your company has, which is directly related to the excess of greenhouse gas and deforestation. It’s only a small form of assistance, but by going paperless, you are helping save the environment.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.