When planning your document scanning project, you can either choose to do the project yourself or outsource the project to a professional service. While it’s possible to complete a document scanning service in-house, it takes a lot of extra time, planning, and training, as scanning may not be as easy as you think. Continue reading to learn about the advantages of using a document scanning service, and why it’s a better option than trying to scan files yourself.
Disadvantages Of DIY
Although you may think document scanning is easy, it actually requires proper training and quality control. There is no room for mistakes with scanning, as one error could make an entire page unreadable or blank. Also, data entry must be entirely accurate to ensure your company that the record can be accessed and easily located after the scanning project is completed.
Document scanning also takes a long time and needs at least two full-time employees to complete the project. At least one employee should prepare the files, while one does the scanning process. Even if you have the people and the time, you also need a large enough space for your employees to work efficiently. Training should include teaching the employees the tedious task of organizing pages and comparing every single image to the original to ensure all the information is transferred. While it is definitely possible to complete the project in-house, it is much more time consuming and involves a lot more effort.
Benefits Of Outsourcing
If completing a document scanning project in-house seems much too overwhelming and stressful for you, using a document scanning service is a great option. At Micro Records, we have over 22 years of experience with document scanning, and our professionals know how to get the job done in a quality and efficient manner. We specialize in helping businesses reduce operating costs, gain efficiency, and improve regulatory compliance. Numerous industries and departments have used our services and are always impressed, and we’d be more than happy to help your business with any and all document scanning services you need!
Document Scanning for Your Office from Micro Records
Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. Due to our companies outstanding 2017 sales, Digitech Systems has selected Micro Records Company as A 2018 Gold Star Partner!
Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely, or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.