For years, businesses have looked for ways to ditch paper by digitizing their files and office processes. The main problem is that it just isn’t easy for companies to relinquish paper filing. Paper documents are light, thin, and flexible – which makes them easy to handle. However, those same characteristics make paper very fragile, tedious to copy, and hard to transmit over multiple platforms. Luckily, advances in technology have allowed for offices to now digitize their files and become completely paperless. Here are a couple of reasons you should switch your office to entirely paperless.
Save Space and Money
You might not realize it, but filing, storing, and retrieving paper can cost businesses up to billions of dollars. Adopting a cloud-based system lets businesses reduce the cost of paper, printing, and copying/scanning equipment, ink, and other office supplies. Just think of all the office space you could free up by removing all of those enormous filing cabinets by going paperless! One way to effectively do this is through document scanning and imaging.
Streamline Processes and Document Management
Do you recall the time when you had to wait around for your coworker to go over that report that’s been sitting on their desk for hours? A properly organized digital document management system cuts the time wasted waiting for everyone else to look at one document because you’ll be able to access the file all at the same time. Looking for archived data will also take no more than a few clicks on your computer.
Quicker and More Effective Communication
Going paperless will enable your business to become more customer-centric. Technological innovations over the past few years have enabled customers to become more empowered and assertive, allowing huge opportunities for companies to build a connection and lasting relationships with their clients. By going paperless and more digital, you can more accurately identify the need and wants of your customers via email, chat, and social media – as compared to mailing out surveys or any other kind of paper product. This allows your company to build better business strategies for the future.
Secure Your Documents
Events such as hurricanes and fires have the potential to completely wipe out essential documents in a flash. Saving and maintaining electronic files in cloud-based platforms allows for your data to be stored in multiple backup points. This eliminates time wasted on manual backups and moving your physical files elsewhere.
Greater Data Security
The days of having to lock up your file cabinets or shredding paper are over. It is now safer and more convenient than ever to protect confidential customer information using data encryption and other could based security measures – all depending on your company’s needs.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.