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How Document Scanning Services Work

Learn about document scanning services and how they work.

Learn about document scanning services and how they work.

As a business owner or manager, you take every measure to ensure that your files are held and managed in a way that functions for the operation of your office. You establish systems of operation to support your employees in the work they do and implement reliable technologies that facilitate your workflow. When it comes to paperwork and filing; that’s one area that has many opportunities for improvement. Consider document scanning services and how they can help you achieve your business goals.

Digital Archiving

Digitally scanning and storing your documents gives you a greater ability to manage those files. They become text-searchable files which are much easier to organize, find, and even destroy when necessary. With digital archiving, all it takes is a few keystrokes to be able to completely and effectively manage those files.   

Cloud Storage

Gone are the days of storage closets filled with ceiling-high file cabinets full of all your essential company files, folders, and documents. Instead, cloud storage offers greater security and quick retrieval. It frees up office space, streamlines employee workflow, and makes those files safer from theft and misuse.  

Digital Streaming

With document scanning services, those files will be immediately digitized once they are accepted in the mail. Faxes and other forms and paperwork you receive through snail mail will be streamed into the digital system and securely archived for future reference.

Immediate Benefits

Some of the immediate benefits of document scanning services that you’ll experience include lower storage costs, increased productivity and workflows, and quicker retrieval of important documents and files. Digital document storage also enhances the security of your files through encryption, passwords, and other systems. If your office experiences any damage from extreme weather events or even fire, your important files will remain safe and protected. As businesses become more mobile, document scanning allows files to be accessible from different locations, instead of only in the office, so there won’t be any disruptions to your business.   

Go Paperless with Micro Records

Due to our companies outstanding 2017 sales, Digitech Systems has selected Micro Records Company as A 2018 Gold Star Partner! Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on FacebookTwitterLinkedInGoogle+YouTube, and Flickr.

 

This entry was posted on Thursday, February 14th, 2019 at 11:43 am. Both comments and pings are currently closed.