Posts Tagged ‘MicroRecord.com’

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ST ViewScan: View Yesterday’s Media using Today’s Digital Technology

Saturday, September 15th, 2012

Easy to use, Fast, and Affordable!

By combining digital view, digital scan, and digital on-screen film controls, ST ViewScan makes it easier than ever to view yesterday’s media, including microfilm, microfiche, microcards, opaque cards, aperture cards, and more, using today’s digital technology.

Features and Benefits of ST ViewScan

  • ST ViewScan’s capture speed is incomparable, coming in at 300 dpi (1/6th of  a second).
  • While images on other scanners may become pixelated when refreshing live images, ST ViewScan eliminates this problem.
  • With ST ViewScan, users can scan any size roll film, microfiche, opaque micro cards, aperture cards and much more.
  • ST ViewScan allows users to produce archival quality scans.
  • ST ViewScan is a fully automated system with one power cord, one on-off switch, and one film carrier.
  • ST ViewScan allows users to share their film over the Internet, making it viewable anywhere in the world. The remote user can then zoom in and out, advance and reverse the film, scan, print and email the pages viewed.
  • The ST ViewScan can broadcast a live video feed of microfilm images over the internet without needing to scan the pages.
  • Best yet, ST ViewScan is easy to use!

ST ViewScan is the Ultimate Digital Solution for your Library’s Microform Collection!

If you would like to learn more about the new ST ViewScan, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Micro Records, Microfilm, ST ViewScan, Technology | No Comments »

Content Management ASP Solutions: The Benefits of FileBound ASP

Thursday, August 9th, 2012

While other Application Service Providers (ASP) have fallen out of favor with the general public, there is still one segment that remains relevant to this day: Content Management ASP providers.

Benefits of Content Management ASP Providers, like FileBound

  • Cost & Minimal Risk: ASP solutions only require a minimal upfront cost and a monthly usage fee. Because of this, there is very little risk.
  • Customer Service: Since ASP providers aggregate volumes across multiple customers, they create economies of scale in infrastructure and operational costs that are passed on to their customers.
  • Flexibility & Scalability: As your customers’ needs change it is very easy to immediately accommodate those changes.
  • Additional Benefits: Additional advantages include redundancy, disaster recovery and business continuity.
  • And more!

FileBound ASP

Filebound ASP (www.filebound.com) allows you to enjoy all the advantages of a complete Filebound without the upfront capital investment. With the FileBound on-demand, software-as-service model, you get all of the benefits of a unified, scalable solution without the high costs, risks, and complexity normally associated with records management solutions.

“Imagine your critical corporate information, accessible from anywhere in the world and always up-to-date. Start using the power of the Internet to drive your document repository!”

If you would like to learn more about FileBound Content Management, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Content Management | No Comments »

FileBound: Improving Invoice Processing Accuracy and Control

Thursday, August 2nd, 2012

When it comes to invoicing, a small mistake can cause a very big problem. Invoices can be over-paid, paid late resulting in late fees, and in some cases paid multiple times. This is why companies have developed several different ways to ensure invoice accuracy and reduce invoice errors, including:

  • Improved training
  • Double entry
  • Incentive pay
  • Double checking
  • And more!

The problem is that while the above methods may reduce invoice errors to an extent, they also reduce productivity, efficiency, and profitability.

The Solutions: FileBound!

With FileBound, invoices are scanned into the general accounting system and filed electronically, while select data – including quantity, price, total due, payment due date and more – is recorded. And since FileBound has the invoice for processing there will be no more lost or misplaced invoices and the monthly Accounts Payable accrual can be made with assurance of complete information.

FileBound – improved accuracy, improved control and an improved bottom line!

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Document Management | No Comments »

e-Invoicing: Improving Productivity and Reporting

Thursday, June 28th, 2012

Throughout time, businesses have been at the forefront of technological innovation. From the steam engine and assembly line to the typewriter and eventually the computer, businesses all across the country have been utilizing the latest technologies to improve efficiency, productivity, and profitability.

And two of the biggest proponents of computer-driven technology have been finance and accounting. These departments have utilized computers to improve record keeping, track employee timekeeping and vehicle mileage, forecast sales data, and much more! But one area which businesses still failed to exploit was electronic invoicing, known today as e-invoicing. These businesses were producing their invoices using computers, but not sending them electronically.

Early e-Invoicing and its Problems

The earliest technology available to facilitate electronic invoicing was Electronic Data Interchange, or EDI. While this got the job done, it also brought with it several drawbacks, including a significant amount of overhead and management. Plus, EDI formats were cryptic and had to be prepared by staff with significant training and experience.

Because of these problems, e-invoicing failed to take off, with 85% of all invoices remaining paper based.

The Solution to e-Invoicing: FileBound!

With FileBound businesses can make any invoice an electronic invoice. Benefits of FileBound include:

  • Accounting information is electronically read and stored.
  • No need for further data entry or document handling.
  • Significantly reduced staff and overhead.
  • Reduced expenses for courier services.
  • The elimination of data entry errors.
  • Automatic importing of scanned data into the accounting system.

Each of these benefits translates to a cash savings for businesses like yours!

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

 

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Posted in Document Management, Human Resources and Technology, Micro Records, PaperVision Enterprise, Technology | No Comments »

Allegan County, Michigan Upgrades Document Management System to FileBound

Wednesday, June 6th, 2012

With 180 employees and over 114,000 citizens, Allegan County, Michigan is quickly moving away from its roots as a primarily agricultural area to a more urbanized area as the population centers around Grand Rapids.

The Problem: The Allegan County government is responsible for the operation of the jails and court system, rural road maintenance, administering public health regulations, and the filing of deeds, mortgages, and vital records. Providing all of these services created a broad demand for document management…a demand that the county could not keep up with on its own.

The Solution: FileBound Document Management!

FileBound allows Allegan County to deploy document management in all of its departments.

Additional Benefits of FileBound Document Management

  • Enterprise deployment
  • Improved processes
  • Cost savings
  • Eliminated time delays
  • Increased service levels
  • Scalability
  • Document control
  • Continuity

FileBound has reduced costs, improved access and control of critical documents, and supports increased service levels for future growth!

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

 

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Posted in Document Management, Micro Records | No Comments »

The Coolidge Independent School District and Document Management

Friday, June 1st, 2012

Encompassing two schools and more than 270 students, the Coolidge Independent School District (ISD) in Coolidge, Texas has received several accolades and its students have received excellent test scores. Still, something was missing…

The Problem: The ISD’s storeroom was overflowing with documents and records dating back to the 1920s. This not only made storage increasingly difficult, but it also made it increasingly difficult to locate documents as needed.

The Solution: The FileBound® Express™ Document Management Solution.

FileBound Express was developed for medium and small organizations that prefer a self-contained, on-site network appliance for their document management needs that can be installed in about 20 minutes using a three-step wizard. The benefits of FileBound Express include:

  • Quick and easy installation. Simply plug the Express appliance into your network and instantly begin realizing the benefits of your own full-featured Document Management Solution.
  • Staff could now scan documents as they came in.
  • Space once devoted to paper storage is now freed up for other uses.
  • Records can be retrieved in seconds, instead of in hours or days. This both saves time and increases efficiency.
  • Older paper records from the school district’s early days are now secure within the system, helping to preserve the ICD’s important history.
  • The ICD can now easily meet compliance regulations.
  • As an outsourced solution provider, FileBound assumes all the responsibility for performance, upgrades and maintenance.

The school district has  been pleased with their new streamlined, efficient processes!

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

 

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Posted in Document Management, Micro Records, Technology | No Comments »

Case Study: The City of Niles, Ohio

Friday, May 11th, 2012

The city of Niles, Ohio has a population of over 20,000 residents. The Niles city government, which oversees all city budgetary decisions, the Board of Control, and all city departments (water, electric, sewage, garbage pickup, police, etc.), has a staff of about 100 employees.

The Problem: 20,000 residents and numerous government departments create a ton of documents…far too many documents for 100 employees to adequately manage. The volume of paper eventually became overwhelming for the tiny force of employees. Documents were being stored in many different locations around the city and employees were running out of options of where to put items. And when a retrieval request came in for a document, it was almost impossible to retrieve that document quickly.

The Solution: Filebound Document Management Solution

Benefits of FileBound

-Improved customer service

-Back file scanning

-Multiple users can access any document or map at any given time

-Greatly enhanced document access

-Secures access to information

-All membership data and images are backed up to their network

-Saves time

-Saves money

-Frees up valuable office space

-And much more!

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Technology | No Comments »

Case Study:Thermal-Vac, Sales Orders, and Certifications

Tuesday, May 1st, 2012

Thermal-Vac, a machine shop based out of California, lives by the following statement: “We build good parts here, at a profit if we can, a loss if we must, but always good parts.” So as you can imagine, Thermal-Vac runs a pretty tight shop.

The problem with Thermal-Vac was not their dedication to excellence. It was their ability to manage the documentation associated with the hundreds of jobs they conducted on a day-to-day basis. Each job has relatively the same documents associated with it:

  • Checklist
  • Thermal Treatment Chart
  • Customer Order Fax Confirmation
  • Drawings
  • Invoice
  • Reports
  • Production Trailer
  • Purchase Order
  • Signed Shipper

Each of these documents needs to be shared and readily available to administrative personnel for timely reviews and often necessary for re-orders.

The Solution: Filebound Document Management Solution

Email integration and Word integration has made it easy to add or extract documents on an as-needed basis to get information to and from customers. Other benefits include:

  • Documents are no longer unsecured
  • All images are backed up and maintained
  • Machinists and Administrators can share job history and part manufacturing data amongst themselves
  • Customers now have a wider access to certification documentation, past job history, and heat-treatment logs, helping to solidify customer retention rates.

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Micro Records, PaperVision Enterprise, Technology | No Comments »

Improve Service and Reduce Cost with a Document Management System

Friday, April 27th, 2012

The California Unemployment Insurance Appeals Board (CUIAB) conducts hearings concerning claims for unemployment and disability benefits. This Appeals Board also holds hearings on petitions from taxpayers concerning assessments made by Employment Development Department’s (EDD) tax branch.

The Problem: The CUIAB operates 12 separate offices throughout California, each of which received and mailed printed claims to the central office. These claims would then be manually managed and filed by multiple clerks and judges. This process was not only time consuming (especially when it came to locating lost or misplaced files), but incredibly inefficient.

The Solution: FileBound Document Management Solution

-Streamlined Processes: Within four weeks of implanting the FileBound document management solution, they were scanning incoming claims in each of their remote offices.

-Instant Access to Critical Documents: Within seconds of scanning, users in all 12 offices have access to the case information and can begin processing the claims. Now, a process that once took 90 days can be completed in less than 2 weeks.

-Reduced Costs Services: Filebound allowed CUIAB to not only improve their service, but also save tax dollars at the same time.

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Micro Records, Technology | No Comments »

Case Study: Allegan County Michigan Upgrades Document Management System

Tuesday, April 10th, 2012

Allegan County Michigan, which is primarily an agricultural area, has 180 employees and over 114,000 citizens. The small county is responsible for operating the jail, maintaining rural roads, operating the major local courts, keeping files of deeds and mortgages, maintaining vital records, and administering public health regulations, as well participating with the state in the provision of welfare and other social services.

And, as you can imagine, all of these services create a huge demand on the small county’s document management capabilities.

The Problem: The existing document management system, Documentum, provided by EMC, had been set up as a centralized scanning operation and was primarily used only by the courts due to licensing constraints. Allegan County needed to deploy an all-encompassing document management system to handle the needs of the county’s numerous departments and responsibilities.

The Solution: FileBound.

With an unlimited user-licensing model, FileBound allowed the county to deploy this document management system countywide. Other benefits of FileBound included:

-Allegan County was able to leverage the distributed capture capabilities to reduce the cost of delivering documents

-Allegan County was able to eliminate time delays in getting documents stored on the system and available for use

-Allegan County was able to use the FileBound IBM AS 400 integration to improve processes that the courts used to interact with the State Judicial Information System

-Allegan County was able to to fully implement an enterprise-wide solution that allows all the departments to have a solution specifically configured to meet their needs

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

 

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Posted in Micro Records, Technology | No Comments »

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