imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files

Posts Tagged ‘imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files’

Daimler Trucks North America and Document Management from FileBound

Friday, June 15th, 2012

Daimler Trucks North America LLC, the largest heavy-duty truck manufacturer in North America, ran into a serious filing problem. With locations throughout the United States, Canada, and Mexico and an out-of-date paper-based filing system serving all of its locations, Daimler could not keep up with customer demand and internal efficiency suffered significantly. Because of this, Daimler Trucks was in need of a document storage and management system that could keep up with their demands across their varying locations.

The Solution: FileBound On-Demand Document Management and FileBound Importer Pro!

These FileBound solutions instantly made information accessible to employees regardless of location, benefitting both efficiency and customer service. Now what once took Daimler Trucks days, now takes less than a minute. Other benefits of FileBound include:

Shipping charges have dropped sharply.
Time spent copying files and filing documents
has been greatly reduced.
Increased efficiency.
Significant cost savings.
The need for every increasing storage space has
also ended, since FileBound houses documents electronically.

FileBound has streamlined document management, reduced costs, and increased efficiency across each of Daimler Trucks’ locations!

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

Tags: daimler trucks, easy-to-use Enterprise Content Management, Enterprise Content Management, FileBound, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, Micro Records Company
Posted in Document Management, Micro Records | No Comments »

The Coolidge Independent School District and Document Management

Friday, June 1st, 2012

Encompassing two schools and more than 270 students, the Coolidge Independent School District (ISD) in Coolidge, Texas has received several accolades and its students have received excellent test scores. Still, something was missing…

The Problem: The ISD’s storeroom was overflowing with documents and records dating back to the 1920s. This not only made storage increasingly difficult, but it also made it increasingly difficult to locate documents as needed.

The Solution: The FileBound® Express™ Document Management Solution.

FileBound Express was developed for medium and small organizations that prefer a self-contained, on-site network appliance for their document management needs that can be installed in about 20 minutes using a three-step wizard. The benefits of FileBound Express include:

Quick and easy installation. Simply plug the Express appliance into your network and instantly begin realizing the benefits of your own full-featured Document Management Solution.
Staff could now scan documents as they came in.
Space once devoted to paper storage is now freed up for other uses.
Records can be retrieved in seconds, instead of in hours or days. This both saves time and increases efficiency.
Older paper records from the school district’s early days are now secure within the system, helping to preserve the ICD’s important history.
The ICD can now easily meet compliance regulations.
As an outsourced solution provider, FileBound assumes all the responsibility for performance, upgrades and maintenance.

The school district has been pleased with their new streamlined, efficient processes!

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

Tags: Digitech Systems services, Enterprise Content Management, filebound express, Google+, icd, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, Micro Records Company, Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables, MicroRecord.com
Posted in Document Management, Micro Records, Technology | No Comments »

Document Management, a Colorado Judicial District, and Micro Records

Thursday, May 17th, 2012

The Colorado court system found itself understaffed and overextended. Their costs were increasing and their process flow was decreasing. All in all, the court system was in pretty bad shape.

The Problem: The Colorado Court System was still relying on a paper-based filing system. This not only required a ton of storage space, but it was also incredibly labor-intensive. The clerk’s office was in charge of maintaining trial docket cases for judges, receiving all incoming paperwork from the District Attorney, Public Defender, and Private Bar offices and then filing these documents in the appropriate places.

This daily process was very inefficient and created inefficiencies in the judicial process.

The Solution: The FileBound Document Management System.

Filebound solved the above issues by creating a paperless court environment. Other benefits included:

Reduced amount of papers printed / hard copy
Led to the unification of the trial court process
Streamlined the trial process for all parties involved
Reliable
Ease of use
Increased productivity
Instant retrieval of archived records
Clerks can log in and update cases as needed
Eliminated human errors
Allowed judges immediate access to all cases and documents
Increased security
Shortened actual trial by days
Increased communication between lawyers and judges

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

Tags: best value, colorado court system, district attorney., document scanning, easy-to-use Enterprise Content Management, Enterprise Content Management, FileBound Solution, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, legal, LinkedIn, micro recrods, private bar
Posted in Document Management, Micro Records | No Comments »

Micro Records: The Legal Market and Technology

Friday, February 10th, 2012

Law firms, corporate counsel, and other legal services depend heavily on efficient information management. And that entails a ton of paperwork in the form of records, court documents, specific case information, and the like. The total number of documents can be staggering and when you add compliance pressures and court deadlines, you begin to realize that these teams of legal specialists need help.

In order to maintain organization and remain in compliance with federal and state laws, more and more law firms are turning to DigiTech Systems’ affordable, easy-to-use Enterprise Content Management (ECM) systems, such as ImageSilo and PaperVision Enterprise. These systems enable those in the legal market to accomplish the following:

Automate document processes for standard business documents and case proceedings.
Store, Retrieve, and Manage documents and other information electronically – improving efficiency and cutting document management costs.
Minimize keystrokes during the scanning process with improved quality control and verification features.
Index values allow law firms to number and reference electronic documents using their existing naming conventions.
Powerful search capabilities allow users to locate documents and even relevant information within documents.
Improve document security. Safeguards client information and enforces records policies.

As you can see, there are many advantages to using DigiTech Systems for your legal document archiving and management. After utilizing our DigiTech Systems services, you will wonder how you ever did business without us! So if you would like to learn more, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Micro Records, The Legal Market and Technology | No Comments »

Micro Records: Human Resources and Technology

Friday, February 3rd, 2012

While the Human Resources (HR) department of any company manages its most precious asset – people – it is also responsible for handling, archiving, and managing countless personnel documents and records. In fact, HR is one of the most document-intensive divisions within any company. This is because detailed information is documented for each and every employee within a company, from resumes and offer letters to insurance forms, evaluations, and payroll records. And Federal and state laws require HR departments to archive and access these records for years upon years. So HR directors have two choices:

1.Become buried in paper work

2.Find a more efficient way to handle this mountain of paperwork

To more efficiently and securely deal with these documents, HR directors continue to rely on Enterprise Content Management (ECM) technologies, specifically Digitech Systems services. These systems offer affordable, comprehensive document management that enables HR departments to do the following:

• Comply with all Federal and state laws

• Convert paper documents to electronic files with PaperVision Capture

• Manage ever document, including emails, in a single, searchable database

•Improve efficiency and increase productivity

• Reduce overall document management costs

• Maintain high security standards

• Increase information accessibility with intelligent search capabilities

• No costly capital investment

Whether paper or electronic, personnel records have to be archived, protected, and easily accessible. So doesn’t it make sense to try and accomplish all of this while also increase efficiency and productivity? That is what you get with DigiTech Systems!

After utilizing our Digitech Systems services, you will wonder how you ever did business without us! So if you would like to learn more, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Human Resources and Technology | No Comments »

Micro Records: The Government Market and Technology

Friday, January 27th, 2012

Government agencies have the difficult job of maintaining records and record systems, ensuring the security of that information, while at the same time providing open access to public information. Now that is no easy task. Especially when you consider that these agencies are also under enormous pressure to reduce costs. So how do you provide open information while also providing ironclad security and reducing spending?
The answer is simple…Enterprise Content Management (ECM) technologies, specifically Digitech Systems services, which offers affordable, comprehensive ECM that enables government agencies to:

Improve public services by ensuring information accessibility
Convert paper records into electronic documents
Reduce administrative burden by capturing and indexing any and all information from paper documents, electronic files, and email messages.
Increase operational efficiency by managing information electronically and allow powerful pinpoint search capabilities to locate records within seconds, thus accelerating procurement procedures, as well as responses to congressional inquiries and Freedom of Information Act (FOIA) requests.
Decrease processing time and increase response time with automated document routing; all while better facilitating inter-agency collaboration
Enhance security and regulatory compliance
Reduce costs with no initial investment in hardware, software, or IT personnel
Provide a low total cost of ownership and a high return on investment (ROI)
Provide secure, remote internet access to information
Produce system tracking and disclosure reports for security audits
Secure data through multiple security levels and a 256-bit AES data encryption process

In order to maintain the trust of taxpayers and remain in compliance with federal and state laws, more and more government institutions are turning to DigiTech Systems’ affordable, easy-to-use Enterprise Content Management (ECM) systems, such as ImageSilo and PaperVision Enterprise.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posts Tagged ‘imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files’

Daimler Trucks North America and Document Management from FileBound

The Coolidge Independent School District and Document Management

Document Management, a Colorado Judicial District, and Micro Records

Micro Records: The Legal Market and Technology

Micro Records: Human Resources and Technology

Micro Records: The Government Market and Technology