Posts Tagged ‘Google+’

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FileBound: Improving Accuracy, Control, & your Bottom Line

Friday, February 8th, 2013

When it comes to invoices, human error is an inevitability in any industry, right? Wrong! While many business owners and managers try to reduce human error through improved training, incentive pay, double entry of the data, and input checking, this is not only time consuming and costly, but also ineffective. Invoices can still be over-paid, paid late resulting in late fees and in some cases paid multiple times. Even the smallest mistake can have major consequences.

All of this costs you more time and money…

The Solution: FileBound AP, which is a hosted on-demand solution that allows you to convert your paper invoices to e-invoices with the click of a mouse! With FileBound invoices are scanned and electronically filed immediately upon receipt. Selected data is then scanned and imported into the accounting system.

FileBound AP is a completely electronic document management system providing numerous business benefits directly “out of the box.”

Benefits of FileBound

  1. A streamlined system
  2. Increased productivity
  3. Improved organization
  4. Increased efficiency
  5. Improved searchability
  6. Eliminate paper invoices
  7. And so much more!

FileBound helps solve the everyday challenges’ that accounts payable departments face!

Interested in FileBound? Then Call Micro Records Today!

With the FileBound on-demand, software-as-service model, you get all of the benefits of a unified, scalable solution without the high costs, risks, and complexity normally associated with records management solutions.

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Accounting Industry, Filebound Document Management, Micro Records | No Comments »

FileBound AP: Streamlining Accounts Payable Processes

Thursday, July 5th, 2012

FileBound AP provides the right solution to streamline accounts payable processes to meet each and every challenge head on.

Designed specifically for the accounts payable business process, FileBound AP is a completely electronic document management system providing numerous business benefits directly “out of the box.” The system is built to streamline the processes required to handle routing and verification of AP documents.

Benefits of FileBound AP

  • Accelerate and Automate Accounts Payable Processes
  • Mitigate Errors
  • Simplifies the Uploading and Processing of Purchase Orders, Receipts, Invoices, and Payment Checks
  • Provides a process that addresses incomplete or incorrect invoices
  • Reduces Vendor Relationship Issues due to Lost Invoices or Late Payments
  • Provides Predictable Operational Costs for Better Planning and Budgeting
  • Reliable Storage
  • Easy Retrieval of Stored Information
  • And, Most Importantly, FileBound AP allows you to Cut Costs and Save Money!

FileBound AP is designed to be an end-to-end solution that maximizes results by allowing users to apply reliable document management technology to your company’s accounts payable processes.

FileBound AP provides the affordable solution you need to meet the challenges of managing, controlling, and processing your accounts payable documents!

If you would like to learn more about FileBound AP Document Management, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

 

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Posted in Document Management, Enterprise Content Management (ECM) | No Comments »

Diagnostic Labs Employs FileBound to Streamline its Document Management

Thursday, June 21st, 2012

If the movie Spiderman taught us anything, it’s that “with great power comes great responsibility.”  And while this may seem like an easy concept to handle, consider how it relates to business and efficiency.

With increased demand comes increased workload and increased responsibilities.

When managed efficiently, this increased demand translates into profit. But what happens when the demand becomes so great that a business can no longer keep up with the workload?

This was the problem facing Diagnostic Laboratories and Radiology a California company offering a comprehensive range of Laboratory, Radiology, EKG and Ultrasound services to Skilled Nursing Facilities, Healthcare Facilities, Physicians, and Correctional Institutions nationwide.

The Problem: With more than 40,000 lab requests coming in daily, the just 600 employees of Diagnostic Labs just could not handle the increased volume of documents.

The Solution: FileBound Document Management Solution with Workflow!

FileBound’s integrated workflow capabilities helped automate the lab request process, capturing incoming documents and then uploading this information to the FileBound Document Management Solution. Once stored on the system, the automated workflow is initiated to complete the process. This

The Benefits of FileBound

  • Shorter cycle time
  • Reduced errors
  • Created accountability
  • Provided scalability
  • Reduced operational costs.

FileBound has improved the efficiency of the lab order process through workflow automation, which reduces cycle times, errors and costs!

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

 

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Posted in Document Management, Enterprise Content Management (ECM), Micro Records | No Comments »

The Coolidge Independent School District and Document Management

Friday, June 1st, 2012

Encompassing two schools and more than 270 students, the Coolidge Independent School District (ISD) in Coolidge, Texas has received several accolades and its students have received excellent test scores. Still, something was missing…

The Problem: The ISD’s storeroom was overflowing with documents and records dating back to the 1920s. This not only made storage increasingly difficult, but it also made it increasingly difficult to locate documents as needed.

The Solution: The FileBound® Express™ Document Management Solution.

FileBound Express was developed for medium and small organizations that prefer a self-contained, on-site network appliance for their document management needs that can be installed in about 20 minutes using a three-step wizard. The benefits of FileBound Express include:

  • Quick and easy installation. Simply plug the Express appliance into your network and instantly begin realizing the benefits of your own full-featured Document Management Solution.
  • Staff could now scan documents as they came in.
  • Space once devoted to paper storage is now freed up for other uses.
  • Records can be retrieved in seconds, instead of in hours or days. This both saves time and increases efficiency.
  • Older paper records from the school district’s early days are now secure within the system, helping to preserve the ICD’s important history.
  • The ICD can now easily meet compliance regulations.
  • As an outsourced solution provider, FileBound assumes all the responsibility for performance, upgrades and maintenance.

The school district has  been pleased with their new streamlined, efficient processes!

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

 

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Posted in Document Management, Micro Records, Technology | No Comments »

Case Study:Thermal-Vac, Sales Orders, and Certifications

Tuesday, May 1st, 2012

Thermal-Vac, a machine shop based out of California, lives by the following statement: “We build good parts here, at a profit if we can, a loss if we must, but always good parts.” So as you can imagine, Thermal-Vac runs a pretty tight shop.

The problem with Thermal-Vac was not their dedication to excellence. It was their ability to manage the documentation associated with the hundreds of jobs they conducted on a day-to-day basis. Each job has relatively the same documents associated with it:

  • Checklist
  • Thermal Treatment Chart
  • Customer Order Fax Confirmation
  • Drawings
  • Invoice
  • Reports
  • Production Trailer
  • Purchase Order
  • Signed Shipper

Each of these documents needs to be shared and readily available to administrative personnel for timely reviews and often necessary for re-orders.

The Solution: Filebound Document Management Solution

Email integration and Word integration has made it easy to add or extract documents on an as-needed basis to get information to and from customers. Other benefits include:

  • Documents are no longer unsecured
  • All images are backed up and maintained
  • Machinists and Administrators can share job history and part manufacturing data amongst themselves
  • Customers now have a wider access to certification documentation, past job history, and heat-treatment logs, helping to solidify customer retention rates.

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Micro Records, PaperVision Enterprise, Technology | No Comments »

Micro Records: The Mortgage Industry and Technology

Friday, March 2nd, 2012

The mortgage industry is not only full of detailed paperwork, but it is also regulated by the Federal Reserve Board and the Home Mortgage Disclosure Act (HMDA) of 1975, which requires lending agencies to collect and disclose all information about housing-related loans and applications. Any violation of the HMDA may subject the lender to administrative sanctions, such as civil money penalties. Because of this, lenders that must comply with HMDA need a content management system to manage information electronically, facilitate data reporting, ensure records are complete and accurate, and disclose data in a secure format.

This is all possible with DigiTech Systems’  affordable, easy-to-use Enterprise Content Management (ECM) systems, such as ImageSilo and PaperVision Enterprise, that assist lenders by:

•         Enabling the scanning, indexing, storing, and electronic management of loan-related documents.

•         Quickly convert paper documents to electronic files.

•         Indexing and organizing paper documents in a centralized ECM system.

•         Improving efficiency.

•         Simplifying information management and disclosure.

•         Integrating multiple data systems.

•         Automating document routing.

•         Allowing easy retrieval of email messages.

•         Helping to verify reports.

•         Fully complying with HMDA requirements.

•         Simplifying HMDA report distribution.

As you can see, there are tons of advantages to utilizing ImageSilo and PaperVision Enterprise in the mortgage industry. After utilizing our DigiTech Systems services, you will wonder how you ever did business without us! So if you would like to learn more, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Micro Records, Technology, The Mortgage Industry and Technology | No Comments »

Micro Records: The Manufacturing Industry and Technology

Friday, February 17th, 2012

Believe it or not, the manufacturing industry is an extremely paper-heavy industry. Because of this, manufacturers are constantly striving to improve efficiency by effectively managing information, minimizing downtime, reducing waste, complying with regulations, and operating in a cost-effective manner.

All of this and more can be accomplished using DigiTech Systems’ affordable, easy-to-use Enterprise Content Management (ECM) systems, such as ImageSilo and PaperVision Enterprise. These systems offer manufacturers the following benefits to maximize their competitive edge:

Improved Productivity

•Quickly convert paper records – purchase orders, invoices, approval documents, proof of delivery, and more – to electronic documents, allowing manufacturers to easily manage information.

• Makes print stream data simple to manage.

•Automatically route any document through user-defined manufacturing procedures.

•Quickly search for and find documents, schedules, contracts, and other important documents.

Work Smarter, Not Harder

• Simplify information distribution.

•ECM systems’ improved search capabilities allow for better document management – saving time and money.

•Easy-to-use point and click integration.

•Allows employees to access any stored information via the Internet.

Reduced Risk by Simplifying Security and Compliance

Federal laws – like OSHA, ISO standards, Current Good Manufacturing Practices, and environmental regulations – require companies to establish secure information systems. DigiTech Systems’ Enterprise Content Management systems help meet those requirements.

•Safeguard records through multiple levels of security.

•Provide documented evidence of security controls.

•Disaster recovery and automated backup.

• Enhanced auditing generates activity reports.

As you can see, there are tons of advantages to utilizing ImageSilo and PaperVision Enterprise. After utilizing our DigiTech Systems services, you will wonder how you ever did business without us! So if you would like to learn more, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Manufacturing Industry and Technology, Micro Records, Technology | No Comments »

Micro Records: The Legal Market and Technology

Friday, February 10th, 2012

Law firms, corporate counsel, and other legal services depend heavily on efficient information management. And that entails a ton of paperwork in the form of records, court documents, specific case information, and the like. The total number of documents can be staggering and when you add compliance pressures and court deadlines, you begin to realize that these teams of legal specialists need help.

In order to maintain organization and remain in compliance with federal and state laws, more and more law firms are turning to DigiTech Systems’ affordable, easy-to-use Enterprise Content Management (ECM) systems, such as ImageSilo and PaperVision Enterprise. These systems enable those in the legal market to accomplish the following:

  • Automate document processes for standard business documents and case proceedings.
  • Store, Retrieve, and Manage documents and other information electronically – improving efficiency and cutting document management costs.
  • Minimize keystrokes during the scanning process with improved quality control and verification features.
  • Index values allow law firms to number and reference electronic documents using their existing naming conventions.
  • Powerful search capabilities allow users to locate documents and even relevant information within documents.
  • Improve document security. Safeguards client information and enforces records policies.

As you can see, there are many advantages to using DigiTech Systems for your legal document archiving and management. After utilizing our DigiTech Systems services, you will wonder how you ever did business without us! So if you would like to learn more, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Micro Records, The Legal Market and Technology | No Comments »

Micro Records: Human Resources and Technology

Friday, February 3rd, 2012

While the Human Resources (HR) department of any company manages its most precious asset – people – it is also responsible for handling, archiving, and managing countless personnel documents and records. In fact, HR is one of the most document-intensive divisions within any company. This is because detailed information is documented for each and every employee within a company, from resumes and offer letters to insurance forms, evaluations, and payroll records. And Federal and state laws require HR departments to archive and access these records for years upon years. So HR directors have two choices:

1.Become buried in paper work

2.Find a more efficient way to handle this mountain of paperwork

To more efficiently and securely deal with these documents, HR directors continue to rely on Enterprise Content Management (ECM) technologies, specifically Digitech Systems services. These systems offer affordable, comprehensive document management that enables HR departments to do the following:

• Comply with all Federal and state laws

• Convert paper documents to electronic files with PaperVision Capture

• Manage ever document, including emails, in a single, searchable database

•Improve efficiency and increase productivity

• Reduce overall document management costs

• Maintain high security standards

•  Increase information accessibility with intelligent search capabilities

• No costly capital investment

Whether paper or electronic, personnel records have to be archived, protected, and easily accessible. So doesn’t it make sense to try and accomplish all of this while also increase efficiency and productivity? That is what you get with DigiTech Systems!

After utilizing our Digitech Systems services, you will wonder how you ever did business without us! So if you would like to learn more, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Human Resources and Technology | No Comments »

Micro Records: The Government Market and Technology

Friday, January 27th, 2012

Government agencies have the difficult job of maintaining records and record systems, ensuring the security of that information, while at the same time providing open access to public information. Now that is no easy task. Especially when you consider that these agencies are also under enormous pressure to reduce costs. So how do you provide open information while also providing ironclad security and reducing spending?
The answer is simple…Enterprise Content Management (ECM) technologies, specifically Digitech Systems services, which offers affordable, comprehensive ECM that enables government agencies to:

  • Improve public services by ensuring information accessibility
  • Convert paper records into electronic documents
  • Reduce administrative burden by capturing and indexing any and all information from paper documents, electronic files, and email messages.
  • Increase operational efficiency by managing information electronically and allow powerful pinpoint search capabilities to locate records within seconds, thus accelerating procurement procedures, as well as responses to congressional inquiries and Freedom of Information Act (FOIA) requests.
  • Decrease processing time and increase response time with automated document routing; all while better facilitating inter-agency collaboration
  • Enhance security and regulatory compliance
  • Reduce costs with no initial investment in hardware, software, or IT personnel
  • Provide a low total cost of ownership and a high return on investment (ROI)
  • Provide secure, remote internet access to information
  • Produce system tracking and disclosure reports for security audits
  • Secure data through multiple security levels and a 256-bit AES data encryption process


In order to maintain the trust of taxpayers and remain in compliance with federal and state laws, more and more government institutions are turning to DigiTech Systems’ affordable, easy-to-use Enterprise Content Management (ECM) systems, such as ImageSilo and PaperVision Enterprise.

After utilizing our Digitech Systems services, you will wonder how you ever did business without us! So if you would like to learn more, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Micro Records, Technology, The Government Market and Technology | No Comments »

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