Posts Tagged ‘document management’

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Law Firms, Document Management, and Regulatory Compliance

Thursday, May 16th, 2013

Law Firms Document ManagementThe number of documents that law firms deal with on a day-to-day basis can be staggering. And with compliance pressures and court deadlines constantly looming, document management becomes a top priority. Law firms need technology that allows them to

  1. Simplify document management
  2. Electronically manage information and email messages
  3. Reduce the time and cost required to store, manage, retrieve and share case documents
  4. Enhance security

“Enterprise Content Management has become a critical business system for legal practices of every size and type,” said Jima Ann Ikegawa Esq., a Certified Records Manager at DocuTech. “From compliance and the demand’ for greater transparency to the neea1 for electronic security and’ faster, more efficient business administration, ECM technology can simplify information management and sharpen a law competitive edge.”

The Solution: Enterprise Content Management (ECM) from Digitech Systems.

  1. PaperVision Capture: PaperVision helps streamline paper scanning and indexing processes, making it easier than ever to create full-text searchable PDF files.
  2. PaperVision Enterprise: Securely manage information on-premise to improve business efficiency.
  3. ImageSilo: Conveniently store and access data online without capital costs.
  4. And more!

The benefits of Digitech Systems’ ECM suite include:

  1. Reduce Cost of Information Management: ECM is the most cost-effective way to manage documents ranging from confidential case information to email messages.
  2. Enhance Productivity: PaperVision drives productivity by automating document processes.
  3. Searchability: Powerful search capabilities pinpoint relevant case information within a document, helping corporate counsel avoid costly records investigations.
  4. Security: Multiple security levels limit system access.
  5. And So Much More!

“ImageSilo is saving us time and money while streamlining the document management process across our organization,” said Sherman Chen, an IT Coordinator 8c Project Manager at Health Care Legal Services. “As electronic records, client files are easier to send, share, process and protect. Our field staff can go to any client’s office, upload documents remotely and make them immediately available online to staff back at the  for processing. It’s fast, convenient and highly secure.”

If you would like to learn more about Enterprise Content Management from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! Digitech Systems offers its comprehensive ECM product suite exclusively through its Value-Added Resellers, like Micro Records.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in The Legal Market and Technology | No Comments »

On-Demand Document Management, HIPAA Compliance and the Healthcare Industry

Tuesday, April 2nd, 2013

The Health Insurance Portability and Accountability Act, better known by the acronym HIPAA, requires healthcare providers to convert to electronic information systems and adopt secure, effective information management practices to better protect patient information. And with over 545,000 businesses in the healthcare industry, this is a big move, but an important move.

How is your business coping?

Digitech Systems’ affordable, easy-to-use Enterprise Content Management (ECM) suite, which includes PaperVision® Enterprise and lmageSilo®, can help convert to electronic information systems to boost productivity, simplify information security, and protect patient privacy.

Key Features and Benefits

  1. Point-and-clíck integration connects the ECM System to existing medical records software
  2. Capture, store, index and retrieve information electronically
  3. Accelerates healthcare practices
  4. Improved accuracy and efficiency
  5. Multiple levels of security
  6. Protect information from unauthorized access, theft and disaster
  7. Ensure employees share records only with pre-approved recipients
  8. Extensive audit trails provide documented evidence of compliance
  9. Automated document routing
  10. Email management captures and organizes messages
  11. And so much more!

According to a Healthcare Information and Management Systems Society (HIMSS) survey, the most essential IT priority for healthcare providers is says implementing an electronic medical record system.

Let Digitech Systems Help!

“The implementation of ImageSilo has streamlined our record keeping processes while allowing us to maintain full compliance with HIPAA regulations,” said  John Frantz, Reimbursement, Contracting and Patient Business Office Manager at the National Jewish Medical Center. “We have access to everything we need, when we need it and we are saving money.”

Micro Records is a Digitech Systems Value-Added Reseller

Digitech Systems  offers its comprehensive Enterprise Content Management (ECM) product suite exclusively through Value-Added Resellers, like Micro Records. We serve the Maryland, Baltimore, New Jersey, New York, Virginia, Pennsylvania, Delaware and DC area, providing quality document conversion and full records management solutions at a price you can afford.

If you would like to learn more about Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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On-Demand Document Management for Schools, Colleges, & Universities

Monday, March 4th, 2013

According to the United States Department of Education, there are currently around 96,000 public schools and 2,600 accredited four-year universities and colleges across the country. As you can imagine, close to 100,000 educational institutions generate A LOT of documents. So how do they manage those documents while also ensuring the security of personal information?

The Answer: Enterprise Content Management (ECM) from Digitech Systems!

  1. Reduce Document Management Costs: Multiple records systems, budget constraints, overloaded IT departments, and budget constraints (Yea, we know we mentioned that one twice) are challenges for any school. Because of this, document management suffers. But it doesn’t have to. ImageSilo, an on-demand ECM service from Digitech Systems provides so much, including a low total cost of ownership.
  2. Manage Information Electronically: PaperVision Enterprise and ImageSilo from Digitech Systems allow users to manage documents electronically, streamlining information management.
  3. Enhance Information Accessibility: Users can conveniently access information anywhere using a web-enabled device.
  4. Maintain Security: PaperVision Enterprise and ImageSilo simplify information protection and records disclosure with multiple levels of security, system integrity and reliability.

Digitech Systems’ ECM Suite:

Micro Records: Your Source for Enterprise Content Management from Digitech Systems

Since 1997, Digitech Systems (www.digitechsystems.com) has offered a comprehensive Enterprise Content Management (ECM) product suite exclusively through Value-Added Resellers, like Micro Records.

If you would like to learn more about PaperVision Capture Desktop from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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PaperVision Capture Desktop: Document Capture & Document Management

Thursday, February 21st, 2013

As you probably already know, there are numerous benefits to going digital, converting your paper documents to electronic files.

Benefits of Document Capture & Document Management

  1. Capture paper documents and covert them to electronic files
  2. Make documents searchable
  3. Increase efficiency
  4. Boost productivity
  5. Reduce paper and storage costs
  6. Enable employees to access and complete transactions remotely
  7. Eliminate manual processes
  8. Automate workflows
  9. Streamline review and approval processes
  10. And so much more!

These benefits are only for big businesses, right? Your small business can simply not afford a enterprise-grade document capture and document management system. Wrong! Papervision Capture Desktop from DigiTech Systems is not only affordable, but incredibly easy to use, allowing your small business the same benefits from electronic document capture as the big boys.

Desktop provides end users with the document capture capabilities of enterprise-class capture applications including scanning, indexing, barcode recognition, image processing, zonal and full-text optical character recognition (OCR), and export and FTP capabilities.

Interested in PaperVision Capture Desktop for your Small Business? Then call Micro Records Today!

Our records management system can turn every paper document you have into an electronic file, organized any way you want. You can retrieve the information you need whenever you need it, even from a remote location via the internet. And when you need a document, a stored image of that document can be printed out any time.

If you would like to learn more about PaperVision Capture Desktop from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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The Benefits of ST ViewScan: It’s Time to get rid of your old Scanner

Wednesday, February 13th, 2013

Are you tired of dealing with that old scanner that just never seems to produce the results you had hoped for? Well, there is a better product out there that not only produces superior images, but offers several other benefits, as well.

ST ViewScan

By combining digital view, digital scan, and digital on-screen film controls, ST ViewScan makes it easier than ever to view yesterday’s media, including microfilm, microfiche, microcards, opaque cards, aperture cards, and more, using today’s digital technology.

The Benefits of ST ViewScan

  1. Newer imaging technology provides best possible performance
  2. Low power consumption
  3. Easily upgradable
  4. Simple, intuitive on-screen controls make ST ViewScan easy to use
  5. The single roller design allows for simplified film loading
  6. Users can scan any size roll film, microfiche, opaque micro cards, aperture cards and much more
  7. View text on film while moving from page to page
  8. While images on other scanners may become pixelated when refreshing live images, ST ViewScan eliminates this problem
  9. Fast high resolution scanning
  10. Produce archival quality scans
  11. Users have the ability to share film over the Internet, making it viewable anywhere in the world
  12. Broadcast a live video feed of microfilm images over the internet without needing to scan the pages
  13. And so much more!

ST ViewScan is the Ultimate Digital Solution for your Library’s Microform Collection!

If you would like to learn more about the new ST ViewScan, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

Source:

  1. 16 Important, Significant, and Clear Advantages of the ST ViewScan™

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Records Retention and Document Management made easy with ECMNOW!

Thursday, December 20th, 2012

As a business owner, you are constantly looking for ways to improve efficiency while also reducing cost and meeting compliance with such different regulations, including the Sarbanes-Oxley Act, Federal Rules of Civil Procedure, Gramm-Leach-Bliley Act, Health Insurance Portability and Accountability Act and more. Noncompliance can result in costly fines and other legal ramifications.

document management

So how do you ensure compliance, improve efficiency, and save money? Easy…with ECMNOW! Enterprise Content Management (ECM) with ECMNOW! helps your company comply with records retention policies, while also improving your other business functions at the same time.

Benefits of ECMNOW!

  • Records retention capabilities are free with both PaperVision® Enterprise and lmageSilo®.
  • ECMNOW! allows you to comply with security requirements while saving money on resources.
  • ECMNOW! gives you the ability to quickly retrieve records using powerful Search capabilities.
  • ECMNOW! allows you to customize policies for different industry-specific and regulatory requirements.
  • ECMNOW! allows you to audit activities and run reports to help avoid noncompliance.
  • ECMNOW! technology simplifies protection and destruction procedures to ensure you control retention and maintain regulatory compliance.
  • ECMNOW! automatically purges expired records from the system.
  • ECMNOW! helps your business lower records management costs.
  • You can also reduce audit preparation costs by tracking all records retention activities with ECMNOW!

If you would like to learn more about ECMNOW! please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! ECMNOW! is available exclusively through DigiTech Systems resellers, like Micro Records.

Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks since 1964.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Content Management, Document Management, Enterprise Content Management (ECM), Micro Records | No Comments »

Content Management ASP Solutions: The Benefits of FileBound ASP

Thursday, August 9th, 2012

While other Application Service Providers (ASP) have fallen out of favor with the general public, there is still one segment that remains relevant to this day: Content Management ASP providers.

Benefits of Content Management ASP Providers, like FileBound

  • Cost & Minimal Risk: ASP solutions only require a minimal upfront cost and a monthly usage fee. Because of this, there is very little risk.
  • Customer Service: Since ASP providers aggregate volumes across multiple customers, they create economies of scale in infrastructure and operational costs that are passed on to their customers.
  • Flexibility & Scalability: As your customers’ needs change it is very easy to immediately accommodate those changes.
  • Additional Benefits: Additional advantages include redundancy, disaster recovery and business continuity.
  • And more!

FileBound ASP

Filebound ASP (www.filebound.com) allows you to enjoy all the advantages of a complete Filebound without the upfront capital investment. With the FileBound on-demand, software-as-service model, you get all of the benefits of a unified, scalable solution without the high costs, risks, and complexity normally associated with records management solutions.

“Imagine your critical corporate information, accessible from anywhere in the world and always up-to-date. Start using the power of the Internet to drive your document repository!”

If you would like to learn more about FileBound Content Management, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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High End Document Management from FileBound

Thursday, July 26th, 2012

Every business, no matter how different, shares certain similarities. But perhaps the largest and most burdensome similarity that businesses, from small businesses to Fortune 500 companies, share is the amount of documents they must store, organize, and manage.

Over the years, even the smallest businesses accumulate enormous amounts of documents, from emails, bills and invoices to human resource files, tax forms, medical records, and much more. Furthermore, many of these companies are bound by either government or industry regulations that they must comply with or face heavy fines and other sanctions.

The Solution: FileBound Document Management!

The benefits of FileBound Document Management include:

  • FileBound has reduced the internal infrastructure required to deploy and support document management systems.
  • Lower total cost of ownership.
  • Allow businesses of all shapes and sizes to design a document management solution to meet their needs.
  • Capture content from any source, from scanning paper documents to important emails and faxes.
  • Once imported, content can be routed down pre-configured workflows.
  • Securely stored, protecting even the most sensitive medical records.
  • Easily searchable, greatly improving business efficiency and saving time.
  • Accessible from a web browser or published for website access.
  • And much more!

With Filebound, high-end document management systems are available to business, both large and small!

If you would like to learn more about FileBound Document Management, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

 

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e-Invoicing: Improving Productivity and Reporting

Thursday, June 28th, 2012

Throughout time, businesses have been at the forefront of technological innovation. From the steam engine and assembly line to the typewriter and eventually the computer, businesses all across the country have been utilizing the latest technologies to improve efficiency, productivity, and profitability.

And two of the biggest proponents of computer-driven technology have been finance and accounting. These departments have utilized computers to improve record keeping, track employee timekeeping and vehicle mileage, forecast sales data, and much more! But one area which businesses still failed to exploit was electronic invoicing, known today as e-invoicing. These businesses were producing their invoices using computers, but not sending them electronically.

Early e-Invoicing and its Problems

The earliest technology available to facilitate electronic invoicing was Electronic Data Interchange, or EDI. While this got the job done, it also brought with it several drawbacks, including a significant amount of overhead and management. Plus, EDI formats were cryptic and had to be prepared by staff with significant training and experience.

Because of these problems, e-invoicing failed to take off, with 85% of all invoices remaining paper based.

The Solution to e-Invoicing: FileBound!

With FileBound businesses can make any invoice an electronic invoice. Benefits of FileBound include:

  • Accounting information is electronically read and stored.
  • No need for further data entry or document handling.
  • Significantly reduced staff and overhead.
  • Reduced expenses for courier services.
  • The elimination of data entry errors.
  • Automatic importing of scanned data into the accounting system.

Each of these benefits translates to a cash savings for businesses like yours!

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

 

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Posted in Document Management, Human Resources and Technology, Micro Records, PaperVision Enterprise, Technology | No Comments »

Micro Records: The Manufacturing Industry and Technology

Friday, February 17th, 2012

Believe it or not, the manufacturing industry is an extremely paper-heavy industry. Because of this, manufacturers are constantly striving to improve efficiency by effectively managing information, minimizing downtime, reducing waste, complying with regulations, and operating in a cost-effective manner.

All of this and more can be accomplished using DigiTech Systems’ affordable, easy-to-use Enterprise Content Management (ECM) systems, such as ImageSilo and PaperVision Enterprise. These systems offer manufacturers the following benefits to maximize their competitive edge:

Improved Productivity

•Quickly convert paper records – purchase orders, invoices, approval documents, proof of delivery, and more – to electronic documents, allowing manufacturers to easily manage information.

• Makes print stream data simple to manage.

•Automatically route any document through user-defined manufacturing procedures.

•Quickly search for and find documents, schedules, contracts, and other important documents.

Work Smarter, Not Harder

• Simplify information distribution.

•ECM systems’ improved search capabilities allow for better document management – saving time and money.

•Easy-to-use point and click integration.

•Allows employees to access any stored information via the Internet.

Reduced Risk by Simplifying Security and Compliance

Federal laws – like OSHA, ISO standards, Current Good Manufacturing Practices, and environmental regulations – require companies to establish secure information systems. DigiTech Systems’ Enterprise Content Management systems help meet those requirements.

•Safeguard records through multiple levels of security.

•Provide documented evidence of security controls.

•Disaster recovery and automated backup.

• Enhanced auditing generates activity reports.

As you can see, there are tons of advantages to utilizing ImageSilo and PaperVision Enterprise. After utilizing our DigiTech Systems services, you will wonder how you ever did business without us! So if you would like to learn more, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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