Posts Tagged ‘Digitech Systems’

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On-Demand Document Management, HIPAA Compliance and the Healthcare Industry

Tuesday, April 2nd, 2013

The Health Insurance Portability and Accountability Act, better known by the acronym HIPAA, requires healthcare providers to convert to electronic information systems and adopt secure, effective information management practices to better protect patient information. And with over 545,000 businesses in the healthcare industry, this is a big move, but an important move.

How is your business coping?

Digitech Systems’ affordable, easy-to-use Enterprise Content Management (ECM) suite, which includes PaperVision® Enterprise and lmageSilo®, can help convert to electronic information systems to boost productivity, simplify information security, and protect patient privacy.

Key Features and Benefits

  1. Point-and-clíck integration connects the ECM System to existing medical records software
  2. Capture, store, index and retrieve information electronically
  3. Accelerates healthcare practices
  4. Improved accuracy and efficiency
  5. Multiple levels of security
  6. Protect information from unauthorized access, theft and disaster
  7. Ensure employees share records only with pre-approved recipients
  8. Extensive audit trails provide documented evidence of compliance
  9. Automated document routing
  10. Email management captures and organizes messages
  11. And so much more!

According to a Healthcare Information and Management Systems Society (HIMSS) survey, the most essential IT priority for healthcare providers is says implementing an electronic medical record system.

Let Digitech Systems Help!

“The implementation of ImageSilo has streamlined our record keeping processes while allowing us to maintain full compliance with HIPAA regulations,” said  John Frantz, Reimbursement, Contracting and Patient Business Office Manager at the National Jewish Medical Center. “We have access to everything we need, when we need it and we are saving money.”

Micro Records is a Digitech Systems Value-Added Reseller

Digitech Systems  offers its comprehensive Enterprise Content Management (ECM) product suite exclusively through Value-Added Resellers, like Micro Records. We serve the Maryland, Baltimore, New Jersey, New York, Virginia, Pennsylvania, Delaware and DC area, providing quality document conversion and full records management solutions at a price you can afford.

If you would like to learn more about Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Get more Value from Microsoft SharePoint using Digitech Systems

Monday, March 25th, 2013

Enterprise Content Management (ECM) from Digitech Systems is helping companies, like yours, make the most of their technology investments, including Microsoft SharePoint. SharePoint is a general purpose platform that connects people with information. Unfortunately, SharePoint doesn’t natively include sophisticated ECM functionality or simple ways to import paper documents into the system. This is where Digitech Systems comes in!

“Digitech Systems provides valuable information management capabilities that are currently missing from today’s SharePoint solution,” said Raimund Wasner, Managing Director and ECM industry analyst at Kollabria. “Their PaperVision Capture solution integrates directly with the SharePoint content model. No other major manufacturer in the market today offers such a tightly knit production-capable, distributed information capture solution for SharePoint.”

Digitech Systems helps you get the most value from Microsoft SharePoint!

Digitech Systems helps simplify document capture, promote SharePoint adoption, and increase efficiency, control and money savings.

  1. Enhance collaboration by managing your paper documents in SharePoint. PaperVision Capture makes it fast and affordable to integrate paper documents into your SharePoint system.
  2. Get more sophisticated document management with comprehensive ECM.
  3. Make information easy to retrieve by sending index field information, metadata or keyword search terms to SharePoint.
  4. Put new documents in the correct place by linking to content types in your SharePoint library.
  5. Put more security and tracking features behind SharePoint by storing from any Windows application.
  6. And so much more!

With paper usage rising by about 20% every year, you need Microsoft SharePoint and Digitech Systems to manage more information collaboratively.

Micro Records: Your Digitech Systems Value-Added Reseller

Since 1997, Digitech Systems (www.digitechsystems.com) has offered a comprehensive Enterprise Content Management (ECM) product suite exclusively through Value-Added Resellers, like Micro Records. We have been providing quality document conversion and full records management solutions to our clients since 1964.

Micro Records is a leading document imaging company that provides value pricing and quality document conversion deliverables. We offer document conversion services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

If you would like to learn more about Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Enterprise Content Management (ECM) and the Retail Industry

Monday, March 18th, 2013

Did you know that the retail industry is the second largest industry in the United States, generating an estimated $3.8 trillion in annual sales? It is not hard to believe is it? After all, there is a retail store on almost every corner. However, with so many stores and so much annual revenue comes a ton of paper work. In fact, the retail industry is inundated with data and paperwork. So it is no wonder that 34% of retailers cited inadequate data management systems as their biggest efficiency obstacle.

The Solution: Enterprise Content Management (ECM) from Digitech Systems, including ImageSilo, PaperVision Enterprise, and so much more! ECM from Digitech Systems is beneficial in several ways, including:

  1. Improve Customer Service: In order to stay competitive and ultimately stay in business, retailers must maximize efficiencies. PaperVision Enterprise, an on-premise ECM product suite from Digitech Systems, allows retailers to automate document routing, accelerate order processing, and speed customer service.
  2. Cost-Effective: PaperVision and ImageSilo, an on-demand ECM service from Digitech Systems, allow retailers to better manage documents without breaking the bank.
  3. Enhanced Security: Retailers deal with credit cards on a daily basis. Because of this, security is of the utmost importance. Digitech Systems’ ECM technology can help retailers defend stored customer data and maintain compliance with the Payment Card Industry Data Security Standard.

Micro Records: A Digitech Systems Value-Added Reseller

Digitech Systems  offers its comprehensive Enterprise Content Management (ECM) product suite exclusively through Value-Added Resellers, like Micro Records.

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals, banks, and the retail industry. We serve the Maryland, Baltimore, New Jersey, New York, Virginia, Pennsylvania, Delaware and DC area.

Additional solution offerings include: imaging services, document scanning & imaging equipment, equipment maintenance and other related services.

If you would like to learn more about Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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ImageSilo, a Software as a Solution ECM Service from Digitech Systems

Thursday, March 14th, 2013

ImageSilo is Digitech Systems Software as a Service (SaaS) Enterprise Content Management (ECM) solution. More than that, ImageSilo is the most trusted SaaS ECM service in the world. Why?

Benefits of ImageSilo, a Software as a Solution ECM Service from Digitech Systems

  1. ImageSilo has a 99.9% uptime guarantee. The system provides five layers of security, elaborate backup strategies, and multiple redundant systems to mitigate potential failures. Digitech Systems is leading vulnerability and compliance management vendor in the industry. They test network vulnerabilities and verify system security on a daily basis. All of this means that your data storage system is protected 24 hours a day, 365 days a year.
  2. ImageSilo enhances regulatory compliance with FREE email management and records retention services.
  3. ImageSilo uses multi-tenant software architecture.
  4. Digitech Systems hired one of the top international public accounting firms and completed the Statement on Auditing Standards No. 70 (SAS 70) Type II audit. Not only is each data center audited, but also Digitech Systems (as the network and systems manager) is audited.
  5. ImageSilo offers a comprehensive suite of additional ECM services, including information capture, email management, workflow and print stream processing.
  6. ImageSilo works with virtually any application.
  7. ImageSilo is scalable, meaning it can fit the ECM needs of businesses of every shape and size.

Micro Records: Your Digitech Systems Value-Added Reseller

Digitech Systems  offers its comprehensive Enterprise Content Management (ECM) product suite exclusively through Value-Added Resellers, like Micro Records. We serve the Maryland, Baltimore, New Jersey, New York, Virginia, Pennsylvania, Delaware and DC area with service and solution offerings including: document scanning & imaging services, document scanning & imaging equipment, equipment maintenance and other related services.

If you would like to learn more about ImageSilo from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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On-Demand Document Management for Schools, Colleges, & Universities

Monday, March 4th, 2013

According to the United States Department of Education, there are currently around 96,000 public schools and 2,600 accredited four-year universities and colleges across the country. As you can imagine, close to 100,000 educational institutions generate A LOT of documents. So how do they manage those documents while also ensuring the security of personal information?

The Answer: Enterprise Content Management (ECM) from Digitech Systems!

  1. Reduce Document Management Costs: Multiple records systems, budget constraints, overloaded IT departments, and budget constraints (Yea, we know we mentioned that one twice) are challenges for any school. Because of this, document management suffers. But it doesn’t have to. ImageSilo, an on-demand ECM service from Digitech Systems provides so much, including a low total cost of ownership.
  2. Manage Information Electronically: PaperVision Enterprise and ImageSilo from Digitech Systems allow users to manage documents electronically, streamlining information management.
  3. Enhance Information Accessibility: Users can conveniently access information anywhere using a web-enabled device.
  4. Maintain Security: PaperVision Enterprise and ImageSilo simplify information protection and records disclosure with multiple levels of security, system integrity and reliability.

Digitech Systems’ ECM Suite:

Micro Records: Your Source for Enterprise Content Management from Digitech Systems

Since 1997, Digitech Systems (www.digitechsystems.com) has offered a comprehensive Enterprise Content Management (ECM) product suite exclusively through Value-Added Resellers, like Micro Records.

If you would like to learn more about PaperVision Capture Desktop from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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PaperVision Capture Desktop: Document Capture & Document Management

Thursday, February 21st, 2013

As you probably already know, there are numerous benefits to going digital, converting your paper documents to electronic files.

Benefits of Document Capture & Document Management

  1. Capture paper documents and covert them to electronic files
  2. Make documents searchable
  3. Increase efficiency
  4. Boost productivity
  5. Reduce paper and storage costs
  6. Enable employees to access and complete transactions remotely
  7. Eliminate manual processes
  8. Automate workflows
  9. Streamline review and approval processes
  10. And so much more!

These benefits are only for big businesses, right? Your small business can simply not afford a enterprise-grade document capture and document management system. Wrong! Papervision Capture Desktop from DigiTech Systems is not only affordable, but incredibly easy to use, allowing your small business the same benefits from electronic document capture as the big boys.

Desktop provides end users with the document capture capabilities of enterprise-class capture applications including scanning, indexing, barcode recognition, image processing, zonal and full-text optical character recognition (OCR), and export and FTP capabilities.

Interested in PaperVision Capture Desktop for your Small Business? Then call Micro Records Today!

Our records management system can turn every paper document you have into an electronic file, organized any way you want. You can retrieve the information you need whenever you need it, even from a remote location via the internet. And when you need a document, a stored image of that document can be printed out any time.

If you would like to learn more about PaperVision Capture Desktop from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Accounting & Document Management made easier with Digitech Systems

Friday, February 1st, 2013

In the United States, the accounting services industry encompasses more than 100,000 firms. These firms include certified public accountants (CPAs), bookkeeping companies, payroll, tax preparation, and so much more. And, as you can imagine, accounting is an extremely paper-heavy industry. Incredibly, according to Gartner Analyst John L. Van Decker’s report, “Accounts Payable Invoice Automation,” about 75 to 80 percent of invoices in the United States are still paper based.

The Solution: ImageSilo and PaperVision Enterprise from Digitech Systems.

The primary cause for inefficiencies and errors in the accounting industry is the industry’s reliance on paper documents. PaperVision Enterprise, the on-premise ECM software, and ImageSilo, the Software as a Service (SaaS), can help control your accounting documents.

1. PaperVision Capture converts paper accounting records to electronic images, automating indexing and increasing processing speeds.

2. With electronic file management, accounting firms can easily manage electronic documents, greatly increasing efficiency.

3. Workflow automatically routes invoices and payments through customized procedural steps, streamlining operations.

4. Electronic file management eliminates lost or misplaced documents

5. Electronic file management eliminates human error

6. Electronic file management frees up valuable storage space.

7. Best of all, ImageSilo does not require any costly investments in hardware or software.

Regardless of size, every business has important accounting records to manage. ImageSilo and PaperVision Enterprise can help!

“Approving invoices is a lot more enjoyable with PaperVision Enterprise WorkFlow. I open the email and have all the supporting documents and accounting codes I need to verify and approve invoices. I don’t have to go back to the accounting system to Search for information. I just click OK and the invoice is routed to the next step in the process. It couldn’t be easier.” – Phil Akason, CFO, Terrus Real Estate Group

If you would like to learn more about ECMNOW! please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!  You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Home Mortgage Disclosure Act (HMDA) Compliance and Digitech Systems

Friday, November 16th, 2012

If your business involves lending money for home mortgages, then you must comply with the Home Mortgage Disclosure Act (HMDA), which was enacted by Congress in 1975 and implemented by the Federal Reserve Board. The act requires lenders to collect and disclose information about housing-related loans and applications via a standard electronically-submitted report. Lenders must also ensure report accuracy, protect consumer privacy, and disclose a statement to the public.

A Violation of HMDA guidelines could be costly, resulting in civil fines and much more.

“HMDA alone requires the bank to complete 25 specific items on the Loan Application Register for every routine mortgage refinancing,” said Bradley E. Rock, Chairman of the American Bankers Association. “Considering that more than 10 million mortgages were refinanced over the last three years, it is obvious that this is a huge reporting burden.”

To help perform the above processes more efficiently, Digitech Systems has developed several technologies to help manage information electronically, control record completeness and accuracy, disclose data in a secure format, and save money, all while complying with HMDA guidelines.

ECMNOW! From Digitech Systems

ECMNOW! Allows users to integrate multiple data systems, automate document routing and store email messages for retrieval. This allows users to manage all of their data in a single, searchable system, which is beneficial in several ways, including:

  • Improve efficiency
  • Compliance with HMDA
  • Enable users to convert paper loan applications to electronic files
  • Identify and search documents quickly
  • Control information and verify reports
  • Ensure indexing accuracy
  • Provide audit reports
  • Easily hide personal information
  • Save Money
  • And more!

Best of all, ECMNOW! simplifies HMDA report distribution!

If you would like to learn more about ECMNOW! from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1997, Digitech Systems has offered a comprehensive Enterprise Content Management (ECM) product suite exclusively through Value-Added Resellers, like Micro Records, who offer the comfort of local business support.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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frevvo Live Forms with Enterprise Content Management from Digitech Systems

Friday, October 19th, 2012

As businesses continue to rely more and more heavily on technology, the need to effortlessly create web forms and collect data has become increasingly important. But how can a business accomplish this is the most cost-effective and efficient way possible?

The Solution: Pairing frevvo Live Forms, a powerful, 100% web-based software, with Enterprise Content Management (ECM) from Digitech Systems. Integrating the two systems allows the end-user to simplify data entry and storage process, giving customers the ability to import and manage forms and associated data within a secure and compliant environment.

1) Create Web Forms

  • Increased speed
  • Reduced errors
  • Automatically collect web form submission data
  • Lower costs

2) Easily Manage Data and Information

  • Securely store, manage or retrieve forms
  • Also manage email, paper, electronic files, print streams and more
  • Reduce the cost of content management
  • Automated document routing, email management and more
  • Better track records
  • Simplify disaster recovery

“Businesses are increasingly looking for ways to receive data via online forms,” said one CEO. “The combination of frevvo LiveForms with PaperVision Enterprise or ImageSilo is a great solution we’ve started offering our customers. The easy integration makes the process painless, and our customers are seeing financial and time-saving benefits from the start.”

If you would like to learn more about frevvo Live Forms with Enterprise Content Management from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Our records management system can turn every paper document you have into an electronic file, organized any way you want. You can retrieve the information you need whenever you need it, even from a remote location via the internet. And when you need a document, a stored image of that document can be printed out any time.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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PaperVision Capture: Better Manage Information & Improve Efficiency

Wednesday, October 10th, 2012

In the past, companies wanting to move to electronic records had two options.

1. Purchase expensive scanners, software, and staff to support ongoing electronic imaging efforts.

2. Pay a service bureau or outsourced provider to pick up, scan, and deliver documents electronically.

That was before Digitech Systems released PaperVision Enterprise Capture Desktop, the company’s newest addition to its successful line of PaperVision solutions. PaperVision Capture Desktop provides users with enterprise-grade document capture capabilities, including scanning, indexing, barcode recognition, image processing, zonal and full-text optical character recognition (OCR), and export and FTP capabilities, right on their desktop computer.

Benefits of PaperVision Capture Desktop

  • Boost productivity by moving from paper to electronic files
  • Streamline processing with a completely customizable workflow and graphical design tool
  • Track productivity by using a wide variety of statistics
  • Low price
  • Ease of use
  • Allows smaller companies to experience the same electronic document capture benefits as larger enterprises
  • Designed to run on a single workstation without a database
  • Limited hardware requirements
  • On-premise and cloud electronic content management options
  • Reduce costs

Companies that have wanted to make the move to electronic records but found it too expensive now have an affordable option. Papervision Capture Desktop provides a cost-effective alternative for small businesses still managing paper documents.

If you would like to learn more about PaperVision Capture Desktop from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Our records management system can turn every paper document you have into an electronic file, organized any way you want. You can retrieve the information you need whenever you need it, even from a remote location via the internet. And when you need a document, a stored image of that document can be printed out any time.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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