“A recent PCI DSS compliance study reveals that 71 percent of respondents do not believe their organization views data security as a strategic initiative, and 55% do not believe their CEO has strong support for PCI DSS compliance efforts. More than half do not believe their organization is proactive in managing privacy and data protection risks.” – PCI DSS Compliance Study, Ponemon Institute, LLC

Fortunately, compliance is easier than ever with Enterprise Content Management (ECM) and Digitech Systems’ ECMNOW! In fact, ECMNOW! not only ensures PCI DSS compliance, but also helps improve efficiency, increase control, and saves you money!

1. Improve Efficiency: ECMNOW! allows users to instantly retrieve any data and redact information to restrict viewing or disclosure.
2. Increase Control: ECMNOW! allows users to encrypt data during transmission and verify security rights each and every time an access request is made.
3. Save Money: ECMNOW! helps users avoid costly fines. ECMNOW! also allows for enhanced auditing, plus, as a cloud service, ImageSilo® frees retailers from the cost and complexity of updating software and hardware.

Establishing a secure and efficient system through ECMNOW! benefits both you and your customers by ensuring regulatory compliance while improving customer service.

Digitech Systems offers its comprehensive Enterprise Content Management (ECM) product suite exclusively through its Value-Added Resellers, like Micro Records. So if you would like to learn more about Payment Card Industry Data Security Standard (PCI DSS) Compliance, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

To combat the problem of data entry errors problem, most companies turn to improved training methods, incentives, double-checking by a second employee and even double entry of data. However, despite each of these solutions helping to minimize errors, each solution is also time consuming and costly. There has to be a better way…

Reduce Data Entry Errors with Improved Accuracy from FileBound

With FileBound, invoices are scanned and electronically filed immediately upon receipt. The data is recorded and imported into the general accounting system. The AP system has the exact information including quantity, price, total due, payment due date and much more. And since FIleBound has the invoice for processing there will be no more lost or misplaced invoices and the monthly AP accrual can be made with assurance of complete information.

Filebound ASP from Micro Records

The Filebound ASP on-demand, software-as-service model gives your company the same great benefits if Filebound without the upfront capital investment. Plus, FileBound assumes all the responsibility for performance, upgrades and maintenance. That’s what we like to call a win-win!

Benefits of Filebound ASP

1. Cost: As we have already mentioned, Filebound ASP requires no upfront capital investment. You receive all of the benefits of FileBound for a small monthly fee.
2. Customer Service: Filebound ASP allows you to serve your customers and clients better. Trust us, they will be appreciative.
3. Flexibility & Scalability: Filebound ASP allows you to easily and immediately accommodate those changes.
4. Additional Benefits: Additional benefits of Filebound ASP include redundancy, disaster recovery and business continuity.
5. And more!

If you would like to learn more about our blog, “Reduce Data Entry Errors with Improved Accuracy from FileBound,” please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

“Manufacturers understand it is IT investment that drives productivity and growth, and they see there is much more to be accomplished in this area.” – Manufacturing Business Technology Magazine, “Doing Well, Manufacturers Look to Do Better.

In order to stay most competitive, manufacturers must consistently leverage technology. And while computers and robots have long been a staple of the manufacturing supply chain, manufacturers are now turning to technology in a new way: to manage paper documents.

The Manufacturing Industry and Enterprise Content Management (ECM)

Manufactures are adopting ECM technology to help them manage information electronically for improved productivity, unify information systems to enhance collaboration, and simplify security and regulatory compliance. And Digitech Systems’ ECM Technology is helping manufacturers accomplish just that!

1. PaperVision Enterprise Report Management: Make COLD/ERM and print stream data easy to manage.
2. PaperVision Capture: Easy convert paper documents into electronic files with powerful search capabilities.
3. PaperVision Entrprise Workflow: Automatically route documents through user-defined manufacturing procedures to help streamline processes.
4. ImageSilo: Conveniently store and access data online without capital costs

And this is just the beginning!

Digitech Systems offers its comprehensive Enterprise Content Management (ECM) product suite exclusively through its Value-Added Resellers, like Micro Records. So if you would like to learn more about The Manufacturing Industry and Enterprise Content Management (ECM), please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

“HMDA alone require the bank to complete 25 specific items on the Loan Application Register for every routine mortgage refinancing,” according to Bradley E. Rock, Chairman of the American Bankers Association. “Considering that more than 10 million mortgages were refinanced over the last three years, it is obvious that this is a huge burden.”

Lenders are asked to submit such reports electronically via encrypted email or secure file. Violating HMDA can result in sanctions, including civil money penalties. Because of this, lenders are relying more and more on technologies to help them automate this entire process.

Enterprise Content Management (ECM) from Digitech Systems

Digitech Systems ECM product suite – ImageSilo, the on-demand ECM service, and PaperVision Enterprise – allows lenders to easily scan, index, store, and manage loan-related documents electronically. This not only helps ensure HMDA compliance, but also significantly boosts efficiency and productivity. Additional benefits include:

1. Integrate multiple data systems
2. Automate document routing
3. Store email messages for future retrieval
4. Manage every document in a single, searchable ECM system
5. Unlimited scalability
6. Unlimited index fields
7. Transforms scanned information into editable text
8. Automatically identify any fields that failed to populate properly
9. Generates reports showing who accessed what information
10. Send statements to an unlimited number of branch officers or recipients
11. And so much more!

If you would like to learn more about Home Mortgage Disclosure Act (HMDA) and Enterprise Content Management (ECM) from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! We are a Digitech Systems Value-Added Reseller.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

“U.S. companies face an average of 350 pending lawsuits internationally,” according to the Third Annual Litigation Trends Survey by Fullbright & Jaworski. “The average litigation expenditure for U.S. companies surveyed has increased by 50% from 2005 to $12 million – a figure that does not include ultimate case settlement or judgment payments. Litigation costs loom even larger considering that they represent 70% of overall legal spending.

ECMNOW! From Digitech Systems Enables FRCP Compliance

Enterprise content management (ECM) from ECMNOW! allows for the control of electronic information, making it easily accessible and searchable. Benefits of ECMNOW! include:

1. Reduced time to locate electronic information.
2. Print, export, and email search results.
3. Allow lawyers and judges secure, temporary web-based access to electronic documents.
4. Capture and index each and every email message.
5. Ensure stored documents have not been changed.
6. Decreased costs associated with litigation.
7. Improved operational efficiency.
8. Reduce the risk of FRCO non-compliance!

If you would like to learn more about ECMNOW! from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! We are a Digitech Systems Value-Added Reseller.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

1. Simplify document management
2. Electronically manage information and email messages
3. Reduce the time and cost required to store, manage, retrieve and share case documents
4. Enhance security

“Enterprise Content Management has become a critical business system for legal practices of every size and type,” said Jima Ann Ikegawa Esq., a Certified Records Manager at DocuTech. “From compliance and the demand’ for greater transparency to the neea1 for electronic security and’ faster, more efficient business administration, ECM technology can simplify information management and sharpen a law competitive edge.”

The Solution: Enterprise Content Management (ECM) from Digitech Systems.

1. PaperVision Capture: PaperVision helps streamline paper scanning and indexing processes, making it easier than ever to create full-text searchable PDF files.
2. PaperVision Enterprise: Securely manage information on-premise to improve business efficiency.
3. ImageSilo: Conveniently store and access data online without capital costs.
4. And more!

The benefits of Digitech Systems’ ECM suite include:

1. Reduce Cost of Information Management: ECM is the most cost-effective way to manage documents ranging from confidential case information to email messages.
2. Enhance Productivity: PaperVision drives productivity by automating document processes.
3. Searchability: Powerful search capabilities pinpoint relevant case information within a document, helping corporate counsel avoid costly records investigations.
4. Security: Multiple security levels limit system access.
5. And So Much More!

“ImageSilo is saving us time and money while streamlining the document management process across our organization,” said Sherman Chen, an IT Coordinator 8c Project Manager at Health Care Legal Services. “As electronic records, client files are easier to send, share, process and protect. Our field staff can go to any client’s office, upload documents remotely and make them immediately available online to staff back at the  for processing. It’s fast, convenient and highly secure.”

If you would like to learn more about Enterprise Content Management from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! Digitech Systems offers its comprehensive ECM product suite exclusively through its Value-Added Resellers, like Micro Records.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

1. Implement efficient means for information distribution.
2. Manage Security controls to protect personal information and prevent threats.
3. Establish security procedures to prevent fines and save money.

Failure to comply with GLBA may result in up to 10 years in prison and $1 million in fines.

“As part of its implementation of the GLBA, the Federal Trade Commission (FTC) issued the Safeguards Rule, which requires financial institutions to have measures in place to keep customer information secure. But safeguarding customer information isn’t just the law. It also makes good business sense. When you show customers you care about the security of their personal information, you increase their confidence in your company.” – PTC Facts for Business, Financial Institutions and Customer information

So, as you can clearly see, GLBA compliance is crucial for several reasons. And ECMNOW! from Digitech Systems can help! Whether using Papervision® Enterprise, Digitech’s on-prernise software, or ImageSilo®, Digitech’s cloud ECM service, ECMNOW! allows financial institutions to gain control, enhance efficiency, improve security, and save money.

1. Distribute Information Efficiently: Under GLBA, financial institutions must supply each customer with a privacy notice explaining what customer information is collected, how it is shared, and, of course, how it is protected. ECMNOW! helps improve document distribution and provides a secure means for sharing information with customers.
2.  Control Security: GLBA requires the protection of customer information. ECMNOW! offers tools to proactively guard against unauthorized access. ECMNOW! provides extensive security features, reducing time, energy and money spent trying to establish such plans.

Digitech Systems Value-Added Reseller in Baltimore, Maryland

Digitech Systems offers its comprehensive Enterprise Content Management (ECM) product suite exclusively through its Value-Added Resellers, like Micro Records.

If you would like to learn more about ECMNOW! or one of the many other products offered by Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

Failure to comply with SEC Rules 17a-3, 17a-4 and 17ad-7 can result in millions of dollars in fines. And no one is immune.

“In response to a cited email archiving violation of SEC 17a-4, five of the largest investment banks in the world (Goldman, Sachs 8a Co., Citigroup Inc.’s Salomon Smith Barney, Morgan Stanley 8a Co., Deutsche Bank Securities Inc. and US. Bancorp Piper Jaffray Inc.) have agreed to pay a fine of more than $8 million,”  according to the Wall Street Journal.

In order to avoid a situation like the one above, companies need a system that efficiently stores, locates and distributes information; and maintains control over documents to achieve compliance.

The Solution: ECMNOW! from Digitech Systems. ECMNOW! provides document storage and management capabilities through lmageSilo®, the cloud ECM service, or PaperVision® Enterprise, on-premise ECM, to help address SEC 17 compliance.

1. Store and Distribute Information: ECMNOW! allows companies to efficiently scan and store electronic documents and easily search for and retrieve those documents.
2. Comprehensive Records Archiving: ECMNOW! allows companies to index and preserve all business records in a secure location.
3. Maintain Control: PaperVision® Enterprise and ImageSilo® can boost control and implement audit tracking while preserving data integrity.

Maryland Digitech Systems Value-Added Reseller

Digitech Systems (www.digitechsystems.com) offers its comprehensive Enterprise Content Management (ECM) product suite exclusively through its Value-Added Resellers, like Micro Records.

If you would like to learn more about ECMNOW! from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

Fortunately, there is a solution: DigiTech Systems’ affordable, easy-to-use Enterprise Content Management (ECM) systems. PaperVision^® Enterprise, the on-premise document management software, and ImageSilo^®, the on-demand ECM service, allow customers to reduce information management costs, enhance security and compliance, and simplify disaster recovery.

1. ImageSilo: ImageSilo offers a secure document storage and web-based retrieval solution that provides the ability to access any document, anywhere, anytime from a standard web browser without any software costs.
2. PaperVision Enterprise: At the heart of Digitech Systems’ ECM product suite, PaperVision Enterprise securely organizes, stores, and retrieves virtually any information.

Benefits of Enterprise Content Management from DigiTech Systems

1. Efficiently capture, store, and manage all of your documents electronically.
2. Retrieve information faster with powerful search capabilities while also saving money by reducing document archival and management costs.
3. Ensure that each and every department has the most up-to-date information available to them.
4. Improved security features ensure your documents stay protected.
5. Maintain confidentiality by restricting the viewing or disclosure of sensitive information.
6. Generate reports providing system tracking, disclosure, and document history to enhance accountability.

After using DigiTech Systems Enterprise Content Management Suite, you will wonder how you ever did business without it!

Micro Records is Your Maryland Digitech Systems Value-Added Reseller

Digitech Systems (www.digitechsystems.com) offers its comprehensive Enterprise Content Management (ECM) product suite exclusively through its Value-Added Resellers, like Micro Records.

If you would like to learn more about Enterprise Content Management from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

1. Fines ranging from $1 million to $5 million
2. Prison terms up to 20 years

To comply with SOX, accounting and auditing firms must develop efficient reporting and disclosure methods, maintain reliable internal controls for information security, and demonstrate these points. Because of this, many companies invest in Enterprise Content Management (ECM).

ECMNOW! from Digitech Systems

With paper documents, it is not only hard to remain compliant, but also demonstrate that compliance. ECMNOW! makes it much easier to produce mandated annual disclosures and quarterly updates for shareholders and the U.S. Securities and Exchange Commission, establish a controlled information security strategy, and demonstrate compliance.

1. Annual Discolsures and Quarterly Updates: Digitech Systems’ PaperVision® Enterprise and ImageSilo® simplify information disclosures for reporting processes.
2. Information Security: ECMNOW! enforces strict security policies and procedures, such as customizing access to files and improving auditing to maintain a record of all disclosures.
3. Demonstrate Compliance: ECMNOW! eases the burden of manually monitoring systems and provides simple reports to evaluate procedures.

Additional Benefits of ECMNOW! from Digitech Systems

With ECMNOW! you cannot only ensure SOX compliance, but also do so while saving money and improving operational efficiency.

“Companies have cumulatively spent billions on SOX thus far and are continuing this spending, according to AMR Research surveys. In the latest  study, 42% of respondents reported that, despite the expense, the primary  benefit of good governance, risk management and compliance practices is  streamlining business processes.” – PR Newswire

Maryland Digitech Systems Value-Added Reseller

Digitech Systems (www.digitechsystems.com) offers its comprehensive Enterprise Content Management (ECM) product suite exclusively through its Value-Added Resellers, like Micro Records.

If you would like to learn more about ECMNOW! from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!