Archive for the ‘PaperVision Enterprise’ Category

PaperVision Capture: Better Manage Information & Improve Efficiency

Wednesday, October 10th, 2012

In the past, companies wanting to move to electronic records had two options.

1. Purchase expensive scanners, software, and staff to support ongoing electronic imaging efforts.

2. Pay a service bureau or outsourced provider to pick up, scan, and deliver documents electronically.

That was before Digitech Systems released PaperVision Enterprise Capture Desktop, the company’s newest addition to its successful line of PaperVision solutions. PaperVision Capture Desktop provides users with enterprise-grade document capture capabilities, including scanning, indexing, barcode recognition, image processing, zonal and full-text optical character recognition (OCR), and export and FTP capabilities, right on their desktop computer.

Benefits of PaperVision Capture Desktop

  • Boost productivity by moving from paper to electronic files
  • Streamline processing with a completely customizable workflow and graphical design tool
  • Track productivity by using a wide variety of statistics
  • Low price
  • Ease of use
  • Allows smaller companies to experience the same electronic document capture benefits as larger enterprises
  • Designed to run on a single workstation without a database
  • Limited hardware requirements
  • On-premise and cloud electronic content management options
  • Reduce costs

Companies that have wanted to make the move to electronic records but found it too expensive now have an affordable option. Papervision Capture Desktop provides a cost-effective alternative for small businesses still managing paper documents.

If you would like to learn more about PaperVision Capture Desktop from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Our records management system can turn every paper document you have into an electronic file, organized any way you want. You can retrieve the information you need whenever you need it, even from a remote location via the internet. And when you need a document, a stored image of that document can be printed out any time.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Digitech Systems, Document Management, Micro Records, PaperVision Enterprise, Technology | No Comments »

e-Invoicing: Improving Productivity and Reporting

Thursday, June 28th, 2012

Throughout time, businesses have been at the forefront of technological innovation. From the steam engine and assembly line to the typewriter and eventually the computer, businesses all across the country have been utilizing the latest technologies to improve efficiency, productivity, and profitability.

And two of the biggest proponents of computer-driven technology have been finance and accounting. These departments have utilized computers to improve record keeping, track employee timekeeping and vehicle mileage, forecast sales data, and much more! But one area which businesses still failed to exploit was electronic invoicing, known today as e-invoicing. These businesses were producing their invoices using computers, but not sending them electronically.

Early e-Invoicing and its Problems

The earliest technology available to facilitate electronic invoicing was Electronic Data Interchange, or EDI. While this got the job done, it also brought with it several drawbacks, including a significant amount of overhead and management. Plus, EDI formats were cryptic and had to be prepared by staff with significant training and experience.

Because of these problems, e-invoicing failed to take off, with 85% of all invoices remaining paper based.

The Solution to e-Invoicing: FileBound!

With FileBound businesses can make any invoice an electronic invoice. Benefits of FileBound include:

  • Accounting information is electronically read and stored.
  • No need for further data entry or document handling.
  • Significantly reduced staff and overhead.
  • Reduced expenses for courier services.
  • The elimination of data entry errors.
  • Automatic importing of scanned data into the accounting system.

Each of these benefits translates to a cash savings for businesses like yours!

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

 

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Posted in Document Management, Human Resources and Technology, Micro Records, PaperVision Enterprise, Technology | No Comments »

Case Study:Thermal-Vac, Sales Orders, and Certifications

Tuesday, May 1st, 2012

Thermal-Vac, a machine shop based out of California, lives by the following statement: “We build good parts here, at a profit if we can, a loss if we must, but always good parts.” So as you can imagine, Thermal-Vac runs a pretty tight shop.

The problem with Thermal-Vac was not their dedication to excellence. It was their ability to manage the documentation associated with the hundreds of jobs they conducted on a day-to-day basis. Each job has relatively the same documents associated with it:

  • Checklist
  • Thermal Treatment Chart
  • Customer Order Fax Confirmation
  • Drawings
  • Invoice
  • Reports
  • Production Trailer
  • Purchase Order
  • Signed Shipper

Each of these documents needs to be shared and readily available to administrative personnel for timely reviews and often necessary for re-orders.

The Solution: Filebound Document Management Solution

Email integration and Word integration has made it easy to add or extract documents on an as-needed basis to get information to and from customers. Other benefits include:

  • Documents are no longer unsecured
  • All images are backed up and maintained
  • Machinists and Administrators can share job history and part manufacturing data amongst themselves
  • Customers now have a wider access to certification documentation, past job history, and heat-treatment logs, helping to solidify customer retention rates.

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Micro Records, PaperVision Enterprise, Technology | No Comments »

Case Study: American Society of Agronomy Goes Paperless

Wednesday, April 18th, 2012

The American Society of Agronomy, a prominent international scientific society, sought a solution to better manage the more than 350,000 documents associated with their membership files. These files contain membership applications, annual renewals, continuing education documents, and professional certifications.

The Problem: The ASA was relying on a paper-based filing process. This not only made it difficult to quickly find information, but it was also becoming increasingly troublesome to find space to store the growing number of files.

The Solution: The ASA selected FileBound® Express™, an appliance based document management system, to provide a cost-effective and easy means for scanning, storing and retrieving information.

Benefits of FileBound

  • Back file scanning
  • Greatly enhanced document access
  • Secures access to information
  • All membership data and images are backed up to their network
  • Saves time
  • Saves money
  • Frees up valuable office space
  • And much more!

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

 

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Posted in Human Resources and Technology, Micro Records, PaperVision Enterprise, Technology | No Comments »

Micro Records: The Accounting Industry and Technology

Friday, March 23rd, 2012

With over 100,000 accounting firms across the nation – including certified public accountants, companies that provide bookkeeping, payroll, tax preparation, and more – the accounting industry can be extremely paper-heavy and, at times, inefficient. DigiTech Systems’ affordable, easy-to-use Enterprise Content Management (ECM) systems – including ImageSilo and PaperVision Enterprise – can help. These systems are beneficial in several ways, including:

•      Manage invoices and payments electronically / decrease paper use

•      PaperVision Capture converts paper accounting documents to electronic images

•      Eliminates lost or misplaced documents

•      Automated backup processes

•      Reduce costs / lower the cost of compliance

•      Searchable ECM system with powerful keyword search capabilities

•      Retrieval of any record within seconds

•      Accelerate business and increase efficiency

•      Workflow automatically routes invoices and payments through customized procedural steps

•      Eliminate wasted time

•      Better manage cash flow

•      Automate accounting processes

•      Improve internal controls

•      Control information access by user, project, document, or specific index fields

•      Restrict access to unauthorized users

•      Enhanced auditing capabilities

•      Fast implementation / no additional hardware or software investment

As you can see, there are tons of advantages to utilizing ImageSilo and PaperVision Enterprise in the accounting industry. After using our DigiTech Systems services, you will wonder how you ever did business without us! So if you would like to learn more, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

Micro Records is a leading document scanning services company that provides value pricing and quality document conversion deliverables. We offer document scanning, imaging and indexing services that provides “Best Value” for enabling organizations to successfully utilize the true value of information contained in paper files, resulting in increased productivity, performance and profits.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Accounting Industry, Enterprise Content Management (ECM), ImageSilo, Micro Records, PaperVision Enterprise, Technology | No Comments »