Archive for the ‘Micro Records’ Category

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FileBound: Improving Accuracy, Control, & your Bottom Line

Friday, February 8th, 2013

When it comes to invoices, human error is an inevitability in any industry, right? Wrong! While many business owners and managers try to reduce human error through improved training, incentive pay, double entry of the data, and input checking, this is not only time consuming and costly, but also ineffective. Invoices can still be over-paid, paid late resulting in late fees and in some cases paid multiple times. Even the smallest mistake can have major consequences.

All of this costs you more time and money…

The Solution: FileBound AP, which is a hosted on-demand solution that allows you to convert your paper invoices to e-invoices with the click of a mouse! With FileBound invoices are scanned and electronically filed immediately upon receipt. Selected data is then scanned and imported into the accounting system.

FileBound AP is a completely electronic document management system providing numerous business benefits directly “out of the box.”

Benefits of FileBound

  1. A streamlined system
  2. Increased productivity
  3. Improved organization
  4. Increased efficiency
  5. Improved searchability
  6. Eliminate paper invoices
  7. And so much more!

FileBound helps solve the everyday challenges’ that accounts payable departments face!

Interested in FileBound? Then Call Micro Records Today!

With the FileBound on-demand, software-as-service model, you get all of the benefits of a unified, scalable solution without the high costs, risks, and complexity normally associated with records management solutions.

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Accounting Industry, Filebound Document Management, Micro Records | No Comments »

The Sarbanes-Oxley Act (SOX) and Enterprise Content Management with ECMNOW!

Friday, January 25th, 2013

The Sarbanes-Oxley Act (SOX) was first introduced in 2002 as a means to fight back against accounting fraud while also improving financial disclosures and increasing corporate responsibility. Failure to comply with SOX can result in fines ranging from $1-5 million and prison terms up to 20 years.

“Companies have cumulatively spent billions on SOX thus far and are continuing this spending, according to AMR Research surveys. In the latest study, 42% of respondents reported that, despite the expense, the primary benefit of good governance, risk management and compliance practices is streamlining business processes.” – PR Newswire

There has to be a better way…

The Answer: Enterprise Content Management with ECMNOW!

Are you tired of dealing with an endless amount of paper documents? Not only are paper documents difficult to file, store, and manage, but they are also secure. The use of ECMNOW! allows you to not only comply with SOX, but also increase the operational efficiency of your business.

  1. Save Money: Monitoring, tracking, and auditing paper documents can be a real hassle, requiring both time and money. ECMNOW! eases the cost and burden of manually handling paper documents., saving you money!
  2. Increase Efficiency: SOX Section 404 requires annual disclosures and quarterly updates to shareholders and the U.S. Securities and Exchange Commission. This process is made easy with ECMNOW!
  3. Improve Security: ECMNOW! provides comprehensive system settings that enforce strict security policies and procedures.

If you would like to learn more about ECMNOW! please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! ECMNOW! is available exclusively through DigiTech Systems resellers, like Micro Records.

Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks since 1964.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

 

Posted in Enterprise Content Management (ECM), Micro Records | No Comments »

Health Insurance Portability and Accountability Act (HIPAA) and ECMNOW!

Thursday, January 10th, 2013

According to the Health Insurance Portability and Accountability Act, more commonly referred to by the acronym HIPAA, healthcare providers are required to secure records, exchange data electronically, and protect patient information. Failure to do so could result in costly penalties. And according to Nossaman LLP, a national law firm specializing in healthcare, “the HIPAA enforcement atmosphere is becoming more aggressive.”

The Solution: Enterprise Content Management (ECM) with ECMNOW!, which allows healthcare providers to enhance efficiency, better manage electronic records and documents, control data security to manage patient privacy and confidentiality, and unify Electronic Health Records (EHR) with other information.

The Benefits of ECMNOW! for HIPAA Compliance

1. Electronic Document System: ECMNOW! allows healthcare providers to convert physical documents and records to electronic files for easy management and advanced search capacity, thus enhancing efficiency.

2. Data Security: Under HIPAA, healthcare providers are required to ensure the confidentiality of all patient records and control who has access to their systems. ECMNOW! allows healthcare providers to restrict access through extensive security settings to ensure only information necessary for the task can be viewed.

3. Unifying Records System: ECMNOW! allows healthcare providers to combine information from multiple formats – including electronic files, paper documents, print streams and email – increasing efficiency and saving money.

If you would like to learn more about ECMNOW! please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! ECMNOW! is available exclusively through DigiTech Systems resellers, like Micro Records.

Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks since 1964.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

 

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Posted in HIPAA, Micro Records | No Comments »

Records Retention and Document Management made easy with ECMNOW!

Thursday, December 20th, 2012

As a business owner, you are constantly looking for ways to improve efficiency while also reducing cost and meeting compliance with such different regulations, including the Sarbanes-Oxley Act, Federal Rules of Civil Procedure, Gramm-Leach-Bliley Act, Health Insurance Portability and Accountability Act and more. Noncompliance can result in costly fines and other legal ramifications.

document management

So how do you ensure compliance, improve efficiency, and save money? Easy…with ECMNOW! Enterprise Content Management (ECM) with ECMNOW! helps your company comply with records retention policies, while also improving your other business functions at the same time.

Benefits of ECMNOW!

  • Records retention capabilities are free with both PaperVision® Enterprise and lmageSilo®.
  • ECMNOW! allows you to comply with security requirements while saving money on resources.
  • ECMNOW! gives you the ability to quickly retrieve records using powerful Search capabilities.
  • ECMNOW! allows you to customize policies for different industry-specific and regulatory requirements.
  • ECMNOW! allows you to audit activities and run reports to help avoid noncompliance.
  • ECMNOW! technology simplifies protection and destruction procedures to ensure you control retention and maintain regulatory compliance.
  • ECMNOW! automatically purges expired records from the system.
  • ECMNOW! helps your business lower records management costs.
  • You can also reduce audit preparation costs by tracking all records retention activities with ECMNOW!

If you would like to learn more about ECMNOW! please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! ECMNOW! is available exclusively through DigiTech Systems resellers, like Micro Records.

Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks since 1964.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Content Management, Document Management, Enterprise Content Management (ECM), Micro Records | No Comments »

The Family Educational Rights and Privacy Act (FERPA) & ECMNOW!

Thursday, December 6th, 2012

Family Educational Rights and Privacy Act

Compliance with the Family Educational Rights and Privacy Act (FERPA), a federal law designed to protect the privacy of student records, is an ongoing struggle for many educational institutions. These schools must safeguard student information from unauthorized access. They must prevent the unlawful sharing of current or archived student records. They notify parents and adult students annually of their rights under FERPA. And they must do all of this without interruption to their normal day-to-day activities.

Failure to comply with FERPA can jeopardizes federal funding.

“When I sit down in conversation with other people in higher education, the concern over student records eventually is traced to FERPA,” said Jeff Schiller, Network Manager and Security Architect. “Nobody in the IT business wants to be the CIO of the university that gets written up in the New Times because they had some breach of privacy.”

The Answer: Enterprise Content Management (ECM)!

ECM technology, like ECMNOW! From Digitech Systems, helps schools efficiently store and access electronic documents, save money by reducing costs and avoiding fines, improve control over student records, and meet FERPA requirements. ECMNOW! Provides a comprehensive records system to help control and manage student documents.

1. Efficiently Store and Retrieve Information: ECMNOW! Allows users to efficiently retrieve records and distribute them upon request.

2. Simplify Records Management and Disclosure to Save Money: ECMNOW! simplifies disclosure documentation and saves money.

3. Control Student Records: ECMNOW! allows users to proactively guard student information.

4. And more!

If you would like to learn more about ECMNOW! please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! ECMNOW! is available exclusively through DigiTech Systems resellers, like Micro Records.

Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks since 1964.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Enterprise Content Management (ECM), Micro Records | No Comments »

Avoiding Data Theft in Retail using ECMNOW! for PCI DSS Compliance

Friday, November 30th, 2012

Data theft in the retail industry can be devastating. The hit to a company’s reputation can affect a retailer for years. So to improve security, the Payment Card Industry Data Security Standard (PCI DSS) was established in 2004. These 12 mandatory requirements for all merchants and credit card payment processors were designed to help protect credit card information and prevent credit card fraud. Noncompliance can result in recurring audits, heavy fines and legal controversies.

Yet according to a recent PCI DSS compliance study, 71% of respondents do not believe their organization views data security as a top priority, while 55%  do not believe their CEO has strong support for PCI DSS compliance efforts. And more than 50% of respondents do not believe their organization is proactive in managing privacy and data protection risks.

ECMNOW!: Enabling PCI DSS Compliance

Digitech Systems’ ECMNOW! not only address challenges unique to the retail industry and PCI DSS compliance, but also helps improve efficiency, increase controls, and save the user money.

Benefits of PCI DSS for Retailers

1. Improved Customer Service: PCI DSS, first and foremost, is designed to protect your customers and their data. And when your customers know you care about them and their needs, they are more inclined to continue to do business with your company.

2. Improved Security: PCI DSS compliance includes data encryption, hidden account numbers, and secure information transmission and storage. All of these help improve your company’s cybersecurity measures.

3. Save Money by avoiding Security Breaches: ECMNOW! helps protect your retail company from incurring heavy fines from credit card companies.

4. And more!

Don’t let your company become the victim of data loss. Call Micro Records today and ask how ECMNOW! can help your retail business.

If you would like to learn more about ECMNOW!, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! ECMNOW! is available exclusively through DigiTech Systems resellers, like Micro Records.

Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks since 1964.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Micro Records, Technology, The Retail Industry and Technology | No Comments »

ECMNOW! from Digitech Systems and No Child Left Behind (NCLB)

Wednesday, November 21st, 2012

Established in 2001, the No Child Left Behind Act (NCLB) was designed to increase the performance of primary and secondary schools in the United States and ensure the academic success of EVERY student. And as part of NCLB, every student is required to be tested and evaluated annually.

Each school is required to reach NCLB’s standards for yearly progress. Noncompliance can result in the loss of millions of dollars in funding.

Content Management and Reporting

NCLB puts a big strain on the reporting and content management of the public school system. And because of this, schools are now investing in document management technology to help them:

  • Convert paper records to electronic data
  • Improve information efficiency
  • Enhance records control
  • Maintain the privacy of student records
  • Save money by reducing document management costs

“The tools provided by sophisticated, technology-based student information systems will play a key role in turning vast amounts of raw data into usable  knowledge for managing and guiding the education process as required by the No Child Left Behind Act,” said James Parsley, American Association of School Administrators.

ECMNOW! Enables NCLB Compliance

With ECMNOW! Schools can effectively capture and manage electronic information, allowing them to more easily meet NCLB requirements while staying competitive and reducing overall costs.

1. Improved Efficiency: Converting paper documents to electronic data improves data quality, increases productivity, and makes the information instantly searchable, improving efficiency.

2. Improved Security: Schools are required to ensure the security of student data from unauthorized access. ECMNOW! helps safeguard that data.

3. Save Money: ECMNOW! helps simplify processes, reducing monthly operating costs. Furthermore, automatically index and store computer-generated reports to reduce distribution costs.

4. And More!

If you would like to learn more about ECMNOW! from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1997, Digitech Systems has offered a comprehensive Enterprise Content Management (ECM) product suite exclusively through Value-Added Resellers, like Micro Records, who offer the comfort of local business support.

Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks since 1964.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Content Management, Digitech Systems, Enterprise Content Management (ECM), Micro Records | No Comments »

Home Mortgage Disclosure Act (HMDA) Compliance and Digitech Systems

Friday, November 16th, 2012

If your business involves lending money for home mortgages, then you must comply with the Home Mortgage Disclosure Act (HMDA), which was enacted by Congress in 1975 and implemented by the Federal Reserve Board. The act requires lenders to collect and disclose information about housing-related loans and applications via a standard electronically-submitted report. Lenders must also ensure report accuracy, protect consumer privacy, and disclose a statement to the public.

A Violation of HMDA guidelines could be costly, resulting in civil fines and much more.

“HMDA alone requires the bank to complete 25 specific items on the Loan Application Register for every routine mortgage refinancing,” said Bradley E. Rock, Chairman of the American Bankers Association. “Considering that more than 10 million mortgages were refinanced over the last three years, it is obvious that this is a huge reporting burden.”

To help perform the above processes more efficiently, Digitech Systems has developed several technologies to help manage information electronically, control record completeness and accuracy, disclose data in a secure format, and save money, all while complying with HMDA guidelines.

ECMNOW! From Digitech Systems

ECMNOW! Allows users to integrate multiple data systems, automate document routing and store email messages for retrieval. This allows users to manage all of their data in a single, searchable system, which is beneficial in several ways, including:

  • Improve efficiency
  • Compliance with HMDA
  • Enable users to convert paper loan applications to electronic files
  • Identify and search documents quickly
  • Control information and verify reports
  • Ensure indexing accuracy
  • Provide audit reports
  • Easily hide personal information
  • Save Money
  • And more!

Best of all, ECMNOW! simplifies HMDA report distribution!

If you would like to learn more about ECMNOW! from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1997, Digitech Systems has offered a comprehensive Enterprise Content Management (ECM) product suite exclusively through Value-Added Resellers, like Micro Records, who offer the comfort of local business support.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Digitech Systems, Micro Records | No Comments »

Top 10 Benefits of ImageSilo from Digitech Systems

Friday, November 9th, 2012

ImageSilo is the Software as a Service (SaaS) enterprise content management (ECM) from Digitech Systems. And with five layers of security, elaborate backup strategies, multiple redundant systems to mitigate failure, a guaranteed 99.9% uptime, and so much more, you can easily see why ImageSilo is one of the most trusted SaaS ECM solutions on the market today.

Top 10 Benefits of ImageSilo from Digitech Systems

1.      99.9% uptime service level guarantee

2.      It uses multi-tenant software architecture

3.      Encryption can occur both during data transmission and when data is stored

4.      Tight network security

5.      Directly manages all security infrastructures to ensure control over system monitoring and information access

6.      Tests network vulnerabilities and verify system security on a daily basis

7.      The data storage system is protected using physical and technical measures -24 hours a day, 365 days a year

8.      No data loss or service interruptions

9.      Unprecedented disaster recovery and data restoration capabilities

10. Digitech Systems hired a “Big Four” international public accounting firm and completed the Statement on Auditing Standards No. 70 (SAS 70) Type II audit. Not only is each data center audited, but also Digitech Systems (as the network and systems manager) is audited.

And that is just the beginning!

ImageSilo offers a secure document storage and web-based retrieval solution that provides the ability to access any document, anywhere, anytime from a standard web browser without any software costs.

If you would like to learn more about ImageSilo from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Our records management system can turn every paper document you have into an electronic file, organized any way you want. You can retrieve the information you need whenever you need it, even from a remote location via the internet. And when you need a document, a stored image of that document can be printed out any time.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Micro Records, SaaS | No Comments »

Enterprise Content Management (ECM): A Green Solution to Document Management

Friday, November 2nd, 2012

There are few business solutions that can help your organization cut costs while also boosting productivity and profitability. There are even fewer solutions that can accomplish this while also being good for the environment. But that is exactly what you get with Enterprise Content Management (ECM).

ECM technology can help companies save both the environment and precious dollars by conserving paper, reducing waste, and shrinking your carbon footprint.

Benefits of ECM

  • Greenhouse Gas Emissions: The paper industry ranks 4th in contribution to greenhouse gas emissions and contributes 9% of the manufacturing sector’s carbon emissions.
  • Reduce Paper Use: Offices in the United States use about 12.1 trillion sheets of paper annually, with that figure rising by 20% every year. ECM can help drastically cut your paper usage. And cutting paper use by just 10% would prevent the emission of 1.6 million tons of greenhouse gases.
  • Reduce Waste: Your average employee produces 1.5 pounds of paper waste per day. This is just one reason why 40% of the solid mass in landfills is paper and paperboard waste.
  • Save Money on Office Supplies: With ECM, you will find you use less ink, office supplies, boxes, filing cabinets and costly real estate for paper storage.
  • Reduced Shipping Costs: With less need for transportation and shipping, your company will spend less money on shipping fees and gasoline, cutting down on oil consumption and greenhouse gas emissions.
  • Reduce Labor: Managing paper documents requires a lot of manual labor. ECM helps cut those needs.

A recent Digitech Systems survey found that 60% of potential customers are interested in adopting technology to help their company go green. PaperVision® Enterprise and ImageSilo® are green solutions that can help your company enhance employee morale, reduce waste, increase productivity, cut costs, boost profitability, and help the environment!

If you would like to learn more about Enterprise Content Management (ECM) from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Our records management system can turn every paper document you have into an electronic file, organized any way you want. You can retrieve the information you need whenever you need it, even from a remote location via the internet. And when you need a document, a stored image of that document can be printed out any time.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Content Management, Enterprise Content Management (ECM), Micro Records | No Comments »

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