Archive for the ‘Document Management’ Category

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On-Demand Document Management for Schools, Colleges, & Universities

Monday, March 4th, 2013

According to the United States Department of Education, there are currently around 96,000 public schools and 2,600 accredited four-year universities and colleges across the country. As you can imagine, close to 100,000 educational institutions generate A LOT of documents. So how do they manage those documents while also ensuring the security of personal information?

The Answer: Enterprise Content Management (ECM) from Digitech Systems!

  1. Reduce Document Management Costs: Multiple records systems, budget constraints, overloaded IT departments, and budget constraints (Yea, we know we mentioned that one twice) are challenges for any school. Because of this, document management suffers. But it doesn’t have to. ImageSilo, an on-demand ECM service from Digitech Systems provides so much, including a low total cost of ownership.
  2. Manage Information Electronically: PaperVision Enterprise and ImageSilo from Digitech Systems allow users to manage documents electronically, streamlining information management.
  3. Enhance Information Accessibility: Users can conveniently access information anywhere using a web-enabled device.
  4. Maintain Security: PaperVision Enterprise and ImageSilo simplify information protection and records disclosure with multiple levels of security, system integrity and reliability.

Digitech Systems’ ECM Suite:

Micro Records: Your Source for Enterprise Content Management from Digitech Systems

Since 1997, Digitech Systems (www.digitechsystems.com) has offered a comprehensive Enterprise Content Management (ECM) product suite exclusively through Value-Added Resellers, like Micro Records.

If you would like to learn more about PaperVision Capture Desktop from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Accounting & Document Management made easier with Digitech Systems

Friday, February 1st, 2013

In the United States, the accounting services industry encompasses more than 100,000 firms. These firms include certified public accountants (CPAs), bookkeeping companies, payroll, tax preparation, and so much more. And, as you can imagine, accounting is an extremely paper-heavy industry. Incredibly, according to Gartner Analyst John L. Van Decker’s report, “Accounts Payable Invoice Automation,” about 75 to 80 percent of invoices in the United States are still paper based.

The Solution: ImageSilo and PaperVision Enterprise from Digitech Systems.

The primary cause for inefficiencies and errors in the accounting industry is the industry’s reliance on paper documents. PaperVision Enterprise, the on-premise ECM software, and ImageSilo, the Software as a Service (SaaS), can help control your accounting documents.

1. PaperVision Capture converts paper accounting records to electronic images, automating indexing and increasing processing speeds.

2. With electronic file management, accounting firms can easily manage electronic documents, greatly increasing efficiency.

3. Workflow automatically routes invoices and payments through customized procedural steps, streamlining operations.

4. Electronic file management eliminates lost or misplaced documents

5. Electronic file management eliminates human error

6. Electronic file management frees up valuable storage space.

7. Best of all, ImageSilo does not require any costly investments in hardware or software.

Regardless of size, every business has important accounting records to manage. ImageSilo and PaperVision Enterprise can help!

“Approving invoices is a lot more enjoyable with PaperVision Enterprise WorkFlow. I open the email and have all the supporting documents and accounting codes I need to verify and approve invoices. I don’t have to go back to the accounting system to Search for information. I just click OK and the invoice is routed to the next step in the process. It couldn’t be easier.” – Phil Akason, CFO, Terrus Real Estate Group

If you would like to learn more about ECMNOW! please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!  You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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U.S. Securities and Exchange Commission (SEC) Rules 17a-3, 17a-4 and l7ad-7

Friday, January 18th, 2013

Under the Securities Exchange Act of 1934, U.S. Securities and Exchange Commission (SEC) Rules 17a-3, 17a-4 and l7ad-7 outline the record archiving rules for the securities industry. SEC 17 specifies which documents need to be stored, including sales records, ledgers reflecting assets and, liabilities, securities borrowed or loaned, dividends and interest received and retention schedules. These files must be stored on unalterable media, indexed, easily searchable for three years from origination.

Failure to comply with these rules can result in millions of dollars in fines.

“In response to a cited email archiving violation of SEC 17a-4, five of the largest investment banks in the world (Goldman, Sachs & Co., Citigroup Inc.’s Salomon Smith Barney, Morgan Stanley & Co., Deutsche Bank Securities Inc. and U.S. Bancorp Piper Jaffray Inc.) have agreed to pay a fine of more than $8 million.” – The Wall Street Journal

The Solution: Enterprise Content Management (ECM) with ECMNOW! This system allows those in the securities industry to…

1. Efficiently Store, Locate, and Distribute Information: ECMNOW! provides you with state-of-the-art imaging technologies and efficient search capabilities that simplify records retrieval.

2. Maintain Control over Documents: ECMNOW! allows you to not only boost controls, but also implement audit tracking while preserving data integrity.

3. Save Money by Reducing Document Management Costs: ECMNOW! allows you to cut costs with the cloud ECM, ImageSilo, by avoiding capital investments in hardware, software, or IT resources.

If you would like to learn more about ECMNOW! please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! ECMNOW! is available exclusively through DigiTech Systems resellers, like Micro Records.

Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks since 1964.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Content Management, Document Management, Enterprise Content Management (ECM) | No Comments »

Records Retention and Document Management made easy with ECMNOW!

Thursday, December 20th, 2012

As a business owner, you are constantly looking for ways to improve efficiency while also reducing cost and meeting compliance with such different regulations, including the Sarbanes-Oxley Act, Federal Rules of Civil Procedure, Gramm-Leach-Bliley Act, Health Insurance Portability and Accountability Act and more. Noncompliance can result in costly fines and other legal ramifications.

document management

So how do you ensure compliance, improve efficiency, and save money? Easy…with ECMNOW! Enterprise Content Management (ECM) with ECMNOW! helps your company comply with records retention policies, while also improving your other business functions at the same time.

Benefits of ECMNOW!

  • Records retention capabilities are free with both PaperVision® Enterprise and lmageSilo®.
  • ECMNOW! allows you to comply with security requirements while saving money on resources.
  • ECMNOW! gives you the ability to quickly retrieve records using powerful Search capabilities.
  • ECMNOW! allows you to customize policies for different industry-specific and regulatory requirements.
  • ECMNOW! allows you to audit activities and run reports to help avoid noncompliance.
  • ECMNOW! technology simplifies protection and destruction procedures to ensure you control retention and maintain regulatory compliance.
  • ECMNOW! automatically purges expired records from the system.
  • ECMNOW! helps your business lower records management costs.
  • You can also reduce audit preparation costs by tracking all records retention activities with ECMNOW!

If you would like to learn more about ECMNOW! please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com! ECMNOW! is available exclusively through DigiTech Systems resellers, like Micro Records.

Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks since 1964.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Content Management, Document Management, Enterprise Content Management (ECM), Micro Records | No Comments »

Digitech Systems Enterprise Content Management (ECM) :: Document Management

Friday, October 26th, 2012

Surprisingly in this digital age, paper usage is still rising by 20% every year. This is why content management systems are quickly gaining popularity in the business world. And perhaps no system provides the same return on investment as Enterprise Content Management (ECM) from Digitech Systems.

Benefits of ECM from Digitech Systems

  • Simplified document capture, storage, and retrieval
  • Increased efficiency
  • Better control
  • Cost effective

Furthermore, ECM from Digitech Systems can enhance your existing SharePoint software. SharePoint is a general purpose platform that connects people with information. But SharePoint doesn’t natively include sophisticated ECM functionality or simple ways to import paper documents into the system. This is where ECM from Digitech Systems can help.

  • Enhance collaboration by managing your paper documents in SharePoint.
  • Increase adoption by making it simple to send electronic flies to SharePoint.
  • Get more sophisticated document management with comprehensive ECM.
  • PaperVision Capture from Digitech Systems makes it fast and affordable to integrate paper documents into your SharePoint system. Plus, PaperVision makes your documents easily retrievable.
  • Quickly send documents from Windows Explorer to SharePoint.
  • Easily transfer documents between your ECM and SharePoint systems and delete local copies if needed.
  • Best of all, PaperVision SharePoint Tools are FREE!

And that is just the beginning…

Purchasing Enterprise Content Management (ECM) from Digitech Systems

Since 1997, Digitech Systems has offered a comprehensive Enterprise Content Management (ECM) product suite exclusively through Value-Added Resellers, like Micro Records, who offer the comfort of local business support.

If you would like to learn more about Enterprise Content Management (ECM) from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Our records management system can turn every paper document you have into an electronic file, organized any way you want. You can retrieve the information you need whenever you need it, even from a remote location via the internet. And when you need a document, a stored image of that document can be printed out any time.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Content Management, Document Management | No Comments »

frevvo Live Forms with Enterprise Content Management from Digitech Systems

Friday, October 19th, 2012

As businesses continue to rely more and more heavily on technology, the need to effortlessly create web forms and collect data has become increasingly important. But how can a business accomplish this is the most cost-effective and efficient way possible?

The Solution: Pairing frevvo Live Forms, a powerful, 100% web-based software, with Enterprise Content Management (ECM) from Digitech Systems. Integrating the two systems allows the end-user to simplify data entry and storage process, giving customers the ability to import and manage forms and associated data within a secure and compliant environment.

1) Create Web Forms

  • Increased speed
  • Reduced errors
  • Automatically collect web form submission data
  • Lower costs

2) Easily Manage Data and Information

  • Securely store, manage or retrieve forms
  • Also manage email, paper, electronic files, print streams and more
  • Reduce the cost of content management
  • Automated document routing, email management and more
  • Better track records
  • Simplify disaster recovery

“Businesses are increasingly looking for ways to receive data via online forms,” said one CEO. “The combination of frevvo LiveForms with PaperVision Enterprise or ImageSilo is a great solution we’ve started offering our customers. The easy integration makes the process painless, and our customers are seeing financial and time-saving benefits from the start.”

If you would like to learn more about frevvo Live Forms with Enterprise Content Management from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Our records management system can turn every paper document you have into an electronic file, organized any way you want. You can retrieve the information you need whenever you need it, even from a remote location via the internet. And when you need a document, a stored image of that document can be printed out any time.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Content Management, Digitech Systems, Document Management, Micro Records | No Comments »

PaperVision Capture: Better Manage Information & Improve Efficiency

Wednesday, October 10th, 2012

In the past, companies wanting to move to electronic records had two options.

1. Purchase expensive scanners, software, and staff to support ongoing electronic imaging efforts.

2. Pay a service bureau or outsourced provider to pick up, scan, and deliver documents electronically.

That was before Digitech Systems released PaperVision Enterprise Capture Desktop, the company’s newest addition to its successful line of PaperVision solutions. PaperVision Capture Desktop provides users with enterprise-grade document capture capabilities, including scanning, indexing, barcode recognition, image processing, zonal and full-text optical character recognition (OCR), and export and FTP capabilities, right on their desktop computer.

Benefits of PaperVision Capture Desktop

  • Boost productivity by moving from paper to electronic files
  • Streamline processing with a completely customizable workflow and graphical design tool
  • Track productivity by using a wide variety of statistics
  • Low price
  • Ease of use
  • Allows smaller companies to experience the same electronic document capture benefits as larger enterprises
  • Designed to run on a single workstation without a database
  • Limited hardware requirements
  • On-premise and cloud electronic content management options
  • Reduce costs

Companies that have wanted to make the move to electronic records but found it too expensive now have an affordable option. Papervision Capture Desktop provides a cost-effective alternative for small businesses still managing paper documents.

If you would like to learn more about PaperVision Capture Desktop from Digitech Systems, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Our records management system can turn every paper document you have into an electronic file, organized any way you want. You can retrieve the information you need whenever you need it, even from a remote location via the internet. And when you need a document, a stored image of that document can be printed out any time.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Digitech Systems, Document Management, Micro Records, PaperVision Enterprise, Technology | No Comments »

Boosting Imaging Experience: Benefits and Features of the New ST ViewScan

Thursday, September 6th, 2012

The new ST ViewScan– brought to you by Micro Records, a leading document imaging company – offers advantages over older analog readers, printers, and scanners that are clearer than freshly cleaned windows.

Digital viewing on a large pivoting or standard computer monitor, fast high-resolution scanning, low power consumption, superior image quality, digital saving, and the removal of propriety printers are just a handful of the reasons this newer imaging technology is indisputably a worthwhile update in which to invest. Below, we’ve provided a more comprehensible run-down on the features and benefits of the ST ViewScan.

  • Newer Imaging Technology: The latest imaging advancements optimize performance, and its design allows for easy upgrades to keep your ST ViewScan up-to-date.
  • The Look of Microsoft: You’re already accustomed to navigating your PC easily, and the ST ViewScan’s simple on-screen controls have a natural workflow that makes the system incredibly user-friendly.
  • Full-Sized Motorized Combo Film Carriers: With a substantially-sized open work area, film that’s visible while loading, large glass for oversized film, single roller design for simplified loading that provides less stress on film, the ST ViewScan offers a superior work area in which to process film.
  • Natural Cool White Light Viewing Light Spectrum: Compared to the harsh green light on older analog readers, the lifetime lamps on the ST ViewScan show real natural cool white in addition to expansive and easy to see spectrum of light for sharp black and white. The large spectrum of gray scale and optional full color versions will enhance your viewing experience.
  • Never Obsolete: Because the camera on the ST ViewScan is easy to switch out, the imaging camera and accompanying technology can be updated at any point in time, eliminating the need to purchase completely new systems.

Additional features include:

  • Manual and On-Screen film Controls
  • Faster Screen Refresh
  • Faster Scan Work Flow
  • All Metal Construction
  • Quiet Fanless Operation
  • Scissor Cut Cropping
  • …and more!

If you would like to learn more about the new ST ViewScan, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Document Management, ST ViewScan, Technology | No Comments »

Eliminate Paper Invoices with FileBound :: Green Business Solutions

Thursday, August 16th, 2012

In today’s cost-conscious business world, companies are constantly looking for ways to cut costs while still improving productivity and efficiency. And while this may seem to be a farfetched idea, it is actually much easier to implement than you may think.

How easy?

It is as easy as investing in and implementing FileBound Document Management! FileBound AP helps to eliminate the burden of paper invoices, which are not only difficult to control, but are also time consuming to deal with and rather expensive. FileBound AP is a hosted on-demand solution that allows you to convert your paper invoices to e-invoices with the click of a mouse!

Benefits of Paperless Invoicing with FileBound

  • Communication: FileBound provides electronic routing for invoice approvals and can be accessed with your accounting system.
  • Minimize Errors: Paper invoices are not only costly, but also prone to error. FileBound helps to eliminate human errors.
  • Efficiency: E-invoices can be instantly routed to their end location and the information is searchable within the accounting system.
  • Cost Effective: FileBound eliminates the need to purchase paper and postage. Plus, there is no upfront capital investment involved. With the FileBound on-demand, software-as-service model, you get all of the benefits of a unified, scalable solution without the high costs, risks, and complexity normally associated with records management solutions.
  • Intuitive: FileBound AP is integrated with the accounting software you know so well, like Microsoft Dynamics GP, Quickbooks and more.

FileBound helps solve the everyday challenges’ that accounts payable departments face!

If you would like to learn more about FileBound Content Management, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Content Management, Document Management, Filebound Document Management, Micro Records | No Comments »

FileBound: Improving Invoice Processing Accuracy and Control

Thursday, August 2nd, 2012

When it comes to invoicing, a small mistake can cause a very big problem. Invoices can be over-paid, paid late resulting in late fees, and in some cases paid multiple times. This is why companies have developed several different ways to ensure invoice accuracy and reduce invoice errors, including:

  • Improved training
  • Double entry
  • Incentive pay
  • Double checking
  • And more!

The problem is that while the above methods may reduce invoice errors to an extent, they also reduce productivity, efficiency, and profitability.

The Solutions: FileBound!

With FileBound, invoices are scanned into the general accounting system and filed electronically, while select data – including quantity, price, total due, payment due date and more – is recorded. And since FileBound has the invoice for processing there will be no more lost or misplaced invoices and the monthly Accounts Payable accrual can be made with assurance of complete information.

FileBound – improved accuracy, improved control and an improved bottom line!

If you would like to learn more about FileBound, please contact Micro Records Company, Inc. by calling 877-410-SCAN or visit MicroRecord.com!

Since 1964, Micro Records Company has been providing quality document conversion and full records management solutions to our diverse client base, which includes government, insurance, utilities, education, legal, hospitals and banks.

We use the latest technology to ensure our clients receive the highest quality records management solutions.

You can also follow us on Facebook, Twitter, LinkedIn, Google+, and YouTube as well!

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Posted in Document Management | No Comments »

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