The Benefits of Micro Scanning

July 21st, 2017
micro scanning

the benefits of micro scanning for your business

Does your office have many sheets of microfiche laying around in your records? Microfiche requires a clean, cool, and dry environment to stop the decomposition process or any tearing. While microfiche is a great way to help preserve the history of your business, microfiche takes up a huge amount of storage space, takes a long time to search through to find what you need, and requires special microfiche-reading equipment. Micro scanning takes the microfiche already in your archives and converts it to digital files that are easy to read. Read the rest of this entry »

How to Protect Your Files from Hackers

July 14th, 2017
cyber security

How to protect your files against hackers

Computer hacking poses a serious threat to identity security, for obvious reasons. One of the main ways that identity thieves steal identity is through computers–whether it be through spyware or the internet. Of course, your information can still be stolen when you scan your credit card, throw away personal documents, and even when you use the ATM with bystanders getting a little too close. Since computers are one of the primary forms of sharing information and even paying bills, monitoring accounts, and shopping online, protecting your computer and laptop is a large part of protecting yourself from identity theft. Therefore, for your own piece of mind it computer hacking poses a serious threat to identity security, for obvious reasons. Read the rest of this entry »

How To Better Manage Your Membership Records

July 7th, 2017
records management

Staying organized can be easily attained with a solid record management strategy.

Record management is a tall task for many business owners, and membership record management is no different. Without properly keeping track of the needs of your members and logging new registrations, things can get messy in the blink of an eye. Here are some of our best tips for managing your membership records more easily. Read the rest of this entry »

The Evolution Of Business Computer Backup Storage Systems

June 30th, 2017
computer

Computer backup systems have come a long way!

Computer backup storage is essential for keeping your business operating smoothly and productively every day. Thankfully, over the past few years, computer backup storage systems have continued to evolve into the sleek and quick marvels that they are today. Here are some of the ways that computer backup storage systems have evolved over the past few decades (and some information on their continued evolution as well!). Read the rest of this entry »

Why Your Company Needs An Effective Record Management Strategy

June 23rd, 2017
record management

Digitizing documents is a great record management technique!

If you’ve already digitized your records for your company, then you’re certainly ahead of the curve. But all of the technology in the world can’t prevent the most dangerous error of all: human folly. Ensuring that your record management strategy is clear, effective, and accessible means that your employees will not have the opportunity to make a grievous error that could jeopardize your clients, your company, and the job security of the employees themselves. Sensitive information should always be guarded with the highest degree of professionalism, so everyone in your employ must be fully knowledgeable of your policies on handling these records. Read the rest of this entry »

The Benefits Of A Digital Document Strategy

June 16th, 2017
digital document strategy

Having a digital document strategy in place will make the transition to paperless easier!

In recent years digital documentation has taken the business world by storm. Going paperless is saving businesses time and money. The attitude of gratitude from office employees to CEOs has been resounding with companies that have implemented this process and eliminating hard copies. The transition to paperless technology can be difficult, but here are some easy and helpful tips that will make the transition seamless. Read the rest of this entry »

How Damaged Is Too Damaged For A Microfilm Scanner

June 9th, 2017
microfilm scanner

There is a lot to understand about microfilm scanners and keeping them clean!

When it comes to the office, a popular method of storing documents, images, and other information is on microfilm. The older the microfilm though, the more potential the files have to be unreadable. Here is everything you need to know about how much damage is too much damage and how to act ahead to save your information. Read the rest of this entry »

How Can Scanning Services Help Government Agencies?

June 2nd, 2017
government

Scanning services are wonderful for government agencies!

Although every company with records can benefit by operating on a paperless platform, government agencies especially should be on the forefront of scanning services utilization. Government agencies didn’t get their paper-pushing, bureaucratic, buried-in-paperwork reputation for nothing. The sheer volume of forms, applications, regulations, repeals, requests, and memos should be reason enough to invest in a scanning service, if only for environmental purposes. But there are so much more reasons that government agencies should opt to store their documents using a scanning service. Read the rest of this entry »

What Document Management Solution Is Right For Your Business?

May 26th, 2017
copier

Finding the perfect document management solution is easier than you think!

We’ve all heard horror stories of hours of work being lost to a crashed hard drive, or an accidental deletion, not to mention the costly upkeep or purchasing more and bigger storage devices. On the other hand, there are concerns that information on the Cloud (Software as a Service, ASP, On-Demand) might be more easily hacked because it’s designed to travel through the ether more easily. Since both of those problems have their own separate safety nets, the real consideration is the price as its relatable to function. Depending on the kind of company you are and what your IT and storage needs are, either document management solution could serve your purposes more efficiently. Read the rest of this entry »

Tips For Indexing All Of Your Important Documents

May 19th, 2017
document

Document organization made easy!

Document organization is a necessary evil, and a poorly designed indexing system can make things much more difficult than they need to be. Whether you currently have no indexing system in place or a struggling with a poorly-implemented one, here are some of our best tips for setting up a document indexing system in your office. Read the rest of this entry »